Trinity v. Wal-Mart: District Court Rules Shareholder Proposal Improperly Excluded under Rule 14a-8 | Practical Law

Trinity v. Wal-Mart: District Court Rules Shareholder Proposal Improperly Excluded under Rule 14a-8 | Practical Law

The US District Court for the District of Delaware held, in Trinity Wall St. v. Wal-Mart Stores, Inc., that Trinity Wall Street's shareholder proposal was improperly excluded from Wal-Mart's proxy materials for its 2014 annual shareholders meeting and granted injunctive relief to Trinity regarding Wal-Mart's 2015 proxy materials.

Trinity v. Wal-Mart: District Court Rules Shareholder Proposal Improperly Excluded under Rule 14a-8

by Practical Law Corporate & Securities
Published on 03 Dec 2014USA (National/Federal)
The US District Court for the District of Delaware held, in Trinity Wall St. v. Wal-Mart Stores, Inc., that Trinity Wall Street's shareholder proposal was improperly excluded from Wal-Mart's proxy materials for its 2014 annual shareholders meeting and granted injunctive relief to Trinity regarding Wal-Mart's 2015 proxy materials.
On November 26, 2014, the US District Court for the District of Delaware held, in Trinity Wall St. v. Wal-Mart Stores, Inc., that Trinity Wall Street's (Trinity) shareholder proposal was improperly excluded from Wal-Mart Stores, Inc.'s (Wal-Mart) proxy materials for its 2014 annual shareholders meeting (No. 14-405, (D. Del. Nov. 26, 2014)). The ruling came after Wal-Mart received no-action relief from the SEC's staff on the exclusion of the proposal. The court also granted injunctive relief to Trinity, enjoining Wal-Mart from excluding Trinity's proposal from its 2015 proxy materials.

Background

On December 18, 2013, plaintiff Trinity submitted a shareholder proposal to Wal-Mart for inclusion in Wal-Mart's proxy materials for its 2014 annual shareholders meeting. The proposal sought to amend the charter of Wal-Mart's Compensation, Nominating and Governance Committee to add the duty of overseeing the formulation and implementation of policies and standards that determine whether Wal-Mart should sell a product that:
  • Especially endangers public safety and well-being.
  • Has the substantial potential to impair Wal-Mart's reputation.
  • Would reasonably be considered by many offensive to the family and community values integral to Wal-Mart's promotion of its brand.
The narrative portion of the proposal stated that this additional duty would extend to determining whether or not Wal-Mart should sell guns equipped with magazines holding more than ten rounds of ammunition and to balancing the benefits of selling these guns against the risks that these sales pose to the public and Wal-Mart's reputation and brand value.
On January 30, 2014, as required by Rule 14a-8(j) under the Exchange Act, Wal-Mart filed a letter with the SEC notifying the SEC staff and Trinity that Wal-Mart intended to omit the proposal from its 2014 proxy materials. The letter set out Wal-Mart's view that the proposal covered matters relating to Wal-Mart's ordinary business operations, which are excludable under Rule 14a-8(i)(7).
On February 4, 2014, Trinity submitted its own letter to the SEC staff providing analysis as to why the proposal was not excludable and asking the SEC staff to deny Wal-Mart's request for no-action relief. On March 20, 2014, the SEC staff advised Wal-Mart that there appeared to be some basis for excluding the proposal and it would therefore not recommend enforcement action to the SEC if Wal-Mart omitted the proposal from its proxy materials.
On April 1, 2014, Trinity filed suit in the US District Court for the District of Delaware seeking a:
  • Declaratory judgment that Wal-Mart's decision to omit the proposal from its 2014 proxy materials violated Section 14(a) of the Exchange Act and Rule 14a-8.
  • Permanent injunction to prevent Wal-Mart from excluding the proposal from its 2015 proxy materials.
  • Preliminary injunction to prevent Wal-Mart from issuing proxy materials in connection with its 2014 annual meeting that did not contain the proposal.
On April 11, 2014, six days before Wal-Mart's deadline for printing its 2014 proxy materials, the court heard argument on only the preliminary injunction motion. The court denied Trinity's request, primarily on the basis that Trinity had not met its burden of showing a likelihood of success on the merits. The court found that the proposal related to "guns on the shelves and not guns in society" and, therefore, was properly excluded from Wal-Mart's proxy materials because it dealt with an ordinary business matter. The court also stressed that:
  • The SEC staff, which has extensive experience with shareholder proposal issues, had concluded that there was some basis for Wal-Mart's contention that the proposal dealt with an ordinary business matter.
  • The court (like the SEC staff) had a very limited amount of time to consider Trinity's request for expedited relief.
Wal-Mart distributed its 2014 proxy materials, without Trinity's proposal, on April 23, 2014. On May 6, 2014, Wal-Mart filed a motion to dismiss the original complaint and, in response, Trinity filed an amended complaint, seeking:
  • Declaratory relief as to the 2014 proxy materials (Count I).
  • Prospective relief based on Trinity's intention to submit its proposal for inclusion in Wal-Mart's 2015 proxy materials (Count II).
  • Permanent injunction to prevent Wal-Mart from excluding the proposal from its 2015 proxy materials.
Wal-Mart then filed a motion to dismiss and both parties filed for summary judgment.

Outcome

Court Denies Motion to Dismiss Trinity's Claim of Rule 14a-8 Violation in Excluding Its Shareholder Proposal

The court denied Wal-Mart's motion to dismiss as to Count I and granted it as to Count II. The court held that Trinity's request for declaratory relief regarding Wal-Mart's 2014 proxy materials was not moot, even though the materials had already been distributed, because the dispute fell within the "capable of repetition, yet evading review" doctrine. This doctrine is limited to situations where:
  • The challenged action was too short in duration to be fully litigated prior to its cessation or expiration.
  • There was a reasonable expectation that the same complaining party would be subjected to the same action again.
The court found that the dispute evaded review because the duration of the proxy season is too short to permit full litigation on the merits of a shareholder proposal before the annual meeting. Although Trinity submitted its proposal, Wal-Mart rejected the proposal, the SEC issued its no-action letter and Trinity filed suit and moved for a preliminary injunction, all in a timely manner, the case reached the court just weeks before the proxy materials were due to be finalized and printed. The court acted expeditiously, holding a hearing ten days after Trinity's motion for a preliminary injunction was filed. However, this was still only six days before Wal-Mart's printing deadline. The court could not have resolved the merits of the parties' dispute before Wal-Mart planned to print its proxy materials for the 2014 annual meeting.
The court also found that Trinity's claim is capable of repetition because it intends to submit another proposal to Wal-Mart for the 2015 proxy statement. Without a judicial ruling on the merits relating to the 2014 proposal, the court stated that there was more than a reasonable likelihood that Trinity's proposal would again be excluded from Wal-Mart's proxy materials.
The court granted Wal-Mart's motion to dismiss Count II because it found there was no case or controversy with respect to Trinity's claim regarding an intended proposal for Wal-Mart's 2015 proxy materials, and its requests for declaratory and injunctive relief relating to the 2015 proxy materials were unripe. The court found that the intent to submit a proposal which seemed likely to be excluded did not yet present a live controversy for the court.

Court Grants Trinity's Motion for Summary Judgment on the Improper Exclusion of Its Shareholder Proposal from Wal-Mart's Proxy Materials

The court granted Trinity's motion for summary judgment on Count I, finding that Trinity's proposal was not properly excluded from Wal-Mart's 2014 proxy materials. Wal-Mart had argued that it had properly excluded Trinity's proposal under Rule 14a-8(i)(7) under the Exchange Act, which provides that a company may exclude from its proxy materials a shareholder proposal that "deals with a matter relating to the company's ordinary business operations." The court noted that SEC guidance provides that proposals relating to these matters, but that focus on sufficiently significant social policy issues, are generally not considered to be excludable because the proposals transcend the day-to-day business matters and raise policy issues so significant that they are appropriate for a shareholder vote. The guidance also provides that the degree to which a proposal seeks to "micro-manage" a company, by probing too deeply into matters of a complex nature on which shareholders would not be in a position to make an informed judgment, should be considered.
In contrast to its determinations on the April 2014 preliminary injunction motion, the court found that Trinity's proposal was best viewed as dealing with matters that were not related to Wal-Mart's ordinary business operations. The court noted that the proposal, at its core, sought to have Wal-Mart's board, not Wal-Mart's shareholders, oversee the development and effectuation of a Wal-Mart policy. Trinity's proposal left development of a policy to the board committee, which would be free to delegate responsibility for the day-to-day aspects of implementation of the policy to Wal-Mart's officers and employees.
Further, the court found that the proposal focused on sufficiently significant social policy issues as to not be excludable from the 2014 proxy materials. The significant social policy issues on which the proposal focused included the social and community effects of sales of high capacity firearms and the impact this could have on Wal-Mart's reputation. In this way, the proposal implicated significant policy issues suitable for a shareholder vote. The court also found that the proposal did not seek to micro-manage Wal-Mart because it did not involve any intricate details or impose any time-frames or methods.
The court noted Wal-Mart's reliance on the SEC's no-action letter. However, the court emphasized that it is the final arbiter of the applicability of Rule 14a-8. The court highlighted the SEC's acknowledgment that no-action letters are merely informal views of the staff and only a court such as a US district court can decide whether a company is obligated to include shareholder proposals in its proxy materials.

Court Grants Trinity's Request for Permanent Injunction Against Wal-Mart's Excluding Its Shareholder Proposal in 2015

The court granted Trinity:
  • A declaratory judgment that Wal-Mart violated Rule 14a-8 by excluding Trinity's shareholder proposal from the company's 2014 proxy materials.
  • A permanent injunction to enjoin Wal-Mart from excluding Trinity's proposal from its 2015 proxy materials as long as Trinity submits a proposal not materially dissimilar from its 2014 proposal (see the court's order).
The court found that Trinity had shown that its proposal should not be excluded from Wal-Mart's proxy materials and that Trinity would be irreparably harmed if it was again deprived of the opportunity to put its proposal to a shareholder vote. Meanwhile, granting Trinity's request would not result in a greater injury to Wal-Mart, which is required to include all compliant shareholder proposals in its proxy materials. Further, granting the injunction would serve the public interest by providing Wal-Mart's shareholders the opportunity to vote on Trinity's proposal and by upholding the SEC's rules.

Practical Implications

This case offers additional insight in interpreting the SEC's own guidance on what constitutes ordinary business operations for the exemption in Rule 14a-8(i)(7). Applying the court's reasoning, a shareholder proposal to grant the board of directors oversight of the development and implementation of a company policy, without dictating details, timing or methods, would likely not be considered "relating to ordinary business operations."
This case also serves as a cautionary reminder that compliance with the Rule 14a-8 process may not be enough. The court noted that Wal-Mart timely and accurately complied with the provisions of Rule 14a-8, including obtaining SEC no-action relief before excluding the proposal. Nevertheless the court disagreed with the SEC staff's position and found against Wal-Mart. In addition, it is noteworthy that the court granted an injunction against Wal-Mart's excluding a similar proposal in 2015. If Trinity submits the same proposal, Wal-Mart will be obligated to include it in its 2015 proxy materials. A shareholder that is willing to pursue its rights in court if a company excludes its proposal may be able to force the company to include its proposal the next year, despite receiving SEC no-action relief.
It remains to be seen whether this case will prompt other shareholders to sue companies that exclude their shareholder proposals. Court action is expensive and time-consuming, and there is no guarantee other courts will follow this precedent. Companies should carefully consider engaging and negotiating with shareholder proponents in response to their submissions.
To learn more about Rule 14a-8 shareholder proposals, see: