Unfazed by Ruling on Recess Appointments, NLRB Condemns Employer's Restrictions on Unapproved Communications with Media, Law Enforcement | Practical Law

Unfazed by Ruling on Recess Appointments, NLRB Condemns Employer's Restrictions on Unapproved Communications with Media, Law Enforcement | Practical Law

In DirecTV U.S. DirecTV Holdings LLC, the National Labor Relations Board (NLRB) held that an employee committed unfair labor practices when it promulgated certain policies restricting employee communications and terminated an employee, purportedly for insubordination, following his vocal support for union representation.

Unfazed by Ruling on Recess Appointments, NLRB Condemns Employer's Restrictions on Unapproved Communications with Media, Law Enforcement

by PLC Labor & Employment
Published on 30 Jan 2013USA (National/Federal)
In DirecTV U.S. DirecTV Holdings LLC, the National Labor Relations Board (NLRB) held that an employee committed unfair labor practices when it promulgated certain policies restricting employee communications and terminated an employee, purportedly for insubordination, following his vocal support for union representation.

Key Litigated Issues

In DirecTV U.S. DirecTV Holdings LLC, the key litigated issues were whether:
  • Policies in a company's employee handbook and intranet site, which among other things barred employees from speaking to the media and discussing details of their jobs with people outside the company, would be reasonably construed as prohibiting activity protected under Section 7 and therefore would be unlawful.
  • An employer violated the NLRA when it terminated an employee, purportedly for insubordination, following his vocal support for union representation.

Background

DirectTV, a nationwide company that installs satellite dishes, employed Gregory Edmonds as an installer at its facility in Riverside, California. Following a vote in favor of union representation at a nearby DirectTV facility, DirectTV held a mandatory meeting at the Riverside facility at which Adrian Dimech, a vice president of operations, invited employees to present concerns about their working conditions. Edmonds raised several complaints about compensation and other issues with Dimech during the meeting and suggested that the company might hear concerns better if employees had union representation. Dimech approached Edmonds after the meeting and, during a 45-minute conversation, informed him that he would address the issues Edmonds raised. Edmonds responded that the company was not addressing the issues and that he believed the meeting was solely for the purpose of discouraging unionization.
On the first or second workday following the meeting, Edmonds' supervisor, Freddy Zambrano, warned Edmonds that he would monitor Edmonds' jobs that day. One or two months after the meeting with Dimech, Edmonds was standing among a group of 40 to 60 other installers waiting to gather his work materials for the day. Spotting Zambrano, Edmonds exclaimed to him, using profanity and allegedly shouting about whether he could do anything about the wait for materials.
The following day, at a meeting with Zambrano and two other supervisors, Edmonds was informed that he would be suspended for approximately one week for insubordination toward Zambrano, based on his outburst and use of profanity the day before. After the suspension period, however, Zambrano met with Edmonds and told him that he was being terminated for insubordination toward Zambrano.
A union filed unfair labor practice (ULP) charges alleging that DirectTV violated the NLRA by:
  • Terminating Edmonds for engaging in protected activity.
  • Promulgating five provisions in an employee handbook and intranet system that discourage employees from exercising Section 7 Rights.
After the NLRB issued a ULP complaint, DirectTV posted on a bulletin board at the Riverside facility and on its intranet information stating that the policies contained in the employee handbook and intranet would not be used to retaliate against employees who exercised Section 7 Rights.
An NLRB administrative law judge (ALJ) found that:
  • DirectTV unlawfully terminated Edmonds in response to his remarks about and advocacy for union representation.
  • Four of the five provisions at issue, excluding a provision prohibiting use of company property for outside organization activity:
    • interfere with Section 7 rights (even though, as in many recent NLRB cases, there was no evidence that any employee actually believed that the policies prohibited Section 7 activity);
    • are unlawful on their face; and
    • were not cured by DirectTV's disclaimers.
The ALJ ordered that:
  • DirectTV reinstate Edmonds to his former position with back pay and interest.
  • Rather than expunging the unlawful provisions from the handbook and intranet, the parties explore modifications of the language or other alternatives during the compliance stage of the proceeding.
DirectTV filed exceptions to panel (Board) heading the NLRB's judicial functions.

Outcome

On January 25, 2013, later the same day that the DC Circuit held that the Board was not properly constituted and had no authority to issue decisions because of invalid recess appointments, the Board issued a decision in this case (see Legal Update, DC Circuit Rules NLRB Recess Appointments Were Unconstitutional; Enforceability of All Recess Appointees' Decisions in Doubt). Chairman Pearce and recess appointees Block and Griffin unanimously affirmed the order of the ALJ.
The Board held that the four rules at issue were unlawful because employees would reasonably construe them as prohibiting activity protected under Section 7. These included:
  • A handbook provision instructing employees not to contact the media and a corporate policy requiring public relations approval for contacting the media, both of which the Board found to violate Section 7's protection of employees' right to communicate about labor disputes with the media.
  • A handbook provision instructing employees to contact DirectTV's security department if law enforcement wants to interview or obtain information from a DirectTV employee, which the Board found to violate the NLRA's protection of employees who file unfair labor practice charges or who provide information to the Board in the course of a Board investigation.
  • A handbook provision instructing employees to never discuss details about their jobs, company business or work projects with anyone outside the company, which the Board found to violate employees' right to discuss their wages and other terms and conditions of their employment.
  • A corporate policy stating that employees may not blog, enter chat rooms, post messages on public websites or otherwise disclose company information that is not otherwise disclosed as a public record, which the Board found, when read in conjunction with the previous provision, to be ambiguous and reasonably read to prohibit disclosure of information about employees' terms and conditions of employment.
In each case, however, the Board acknowledged that the rules implicated legitimate employer interests, and left open the possibility that more narrowly tailored rules might not be found unlawful.
Although the Board agreed with the ALJ that the work rule prohibiting use of company property for outside organization activity was lawful under the Board's decision in The Register-Guard, Chairman Pearce and Member Griffin questioned whether The Register-Guard was correctly decided. However, they declined to address the issue in this case.
The Board also affirmed the ALJ's conclusion that DirectTV's efforts to clarify its rule following the issuance of the complaint did not constitute a repudiation of its unlawful conduct. For a repudiation to serve as a defense to a ULP charge, under Passavant Memorial Area Hospital and other cases, the Board noted, it must be:
  • Timely.
  • Unambiguous.
  • Specific in nature to the coercive conduct.
  • Untainted by other unlawful conduct.
  • Adequately published with assurances to employees that the employer will not interfere with Section 7 rights.
Additionally, the employer must admit wrongdoing (Ark Las Vegas Restaurant Corp. v. NLRB). Here, the Board found, DirectTV's purported repudiation was untimely, since it came nearly a year after Direct TV promulgated the rules at issue, and until after the NLRB issued a complaint. In Passavant, for comparison, the Board found a repudiation issued only seven weekly after an unlawful threat of discharge was untimely. The Board also found that DirectTV failed to admit wrongdoing.
The Board also rejected the ALJ's proposal to explore modifications of the language of the rules, holding that the proper remedy for the unlawful work rules was immediate rescission. The Board concluded that a company-wide rescission of the rules was necessary to ameliorate the chilling effect of the rules on the exercise of protected rights since:
  • The unlawful policies were in effect company-wide.
  • The employer's repudiation was insufficient.
Finally, the Board affirmed the ALJ's conclusion that DirectTV unlawfully discharged Edmonds. Specifically, the Board concluded that, under the test in Wright Line:
  • Edmonds showed by a preponderance of the evidence that union activity was a motivating factor in his termination.
  • DirectTV failed to prove that it would have terminated Edmonds even in the absence of his union activity.

Practical Implications

The Board's decision provides helpful guidance to employers regarding the lawfulness of employee rules that seek to control or regulate employee communications with the media, law enforcement and others outside the company. Although the Board did acknowledge that employers have legitimate interests in regulating these matters, its decision makes clear that any rule attempting to govern employee conduct in these areas should not:
  • Categorically prohibit employees from communicating with the media or law enforcement.
  • Categorically require employees to seek permission from the employer before speaking with the media or law enforcement.
Instead, employers might consider developing policies, like the one highlighted as acceptable in the NLRB Acting General Counsel's third report on social media that instructs employees:
  • Not to represent themselves as spokespeople for the employer.
  • To be clear that they are employees whose views do not represent those of the:
    • company;
    • fellow employees;
    • customers;
    • suppliers; or
    • people working on behalf of the employer.
The union apparently scoured the employer's personnel policies for potential Section 7 violations and was able to attach additional ULPs to the termination ULP without showing any specific effects the policies had on employees or that any employee interpreted the policies as interfering with their Section 7 rights. Employers should beware that unions may use poorly worded employee handbooks and personnel policies as bases for ULP charges and, in turn, ULP determinations as organizing campaign fodder.