Doing Business in Malaysia: Overview | Practical Law

Doing Business in Malaysia: Overview | Practical Law

A Q&A guide to doing business in Malaysia.

Doing Business in Malaysia: Overview

Practical Law Country Q&A 7-504-4991 (Approx. 39 pages)

Doing Business in Malaysia: Overview

by Janet Looi, Lim Koon Huan, Selvamalar Alagaratnam, Preetha Pillai, Kuek Pei Yee and Tan Shi Wen, Skrine
Law stated as at 01 Sep 2021Malaysia
A Q&A guide to doing business in Malaysia.
This Q&A gives an overview of key recent developments affecting doing business in Malaysia as well as an introduction to the legal system; foreign investment, including restrictions, currency regulations and incentives; and business vehicles and their relevant restrictions and liabilities. The article also summarises the laws regulating employment relationships, including redundancies and mass layoffs, and provides short overviews on competition law; data protection; and product liability and safety. In addition, there are comprehensive summaries on taxation and tax residency; and intellectual property rights over patents, trade marks, registered and unregistered designs.

Overview

1. What is the general business, economic and cultural climate in your jurisdiction?

Economy

Since its independence in 1957, the landscape of the Malaysian economy has evolved and successfully diversified from one which was initially agriculture and commodity-based to a predominantly manufacturing and services sector.
In 1970, the Malaysian Government initiated the New Economic Policy (NEP) which aimed to eradicate poverty and correct racial economic imbalance by introducing new portions for capital ownership structures among the indigenous population (Bumiputeras), non-Bumiputeras and foreign interests. On expiry of the NEP in 1990, the National Development Policy (NDP) was introduced which became the guiding framework for the country's economic policy between 1991 and 2000. While still holding the NEP's twin objectives of poverty eradication and ethnic redistribution of wealth, the NDP places greater emphasis on redistribution through rapid growth.
In 2020, the Malaysian Government introduced the Malaysia Digital Economy Blueprint (Blueprint) and established MyDIGITAL, demonstrating the government aspirations to successfully transform Malaysia into a digitally-driven, high income nation and a regional leader in the digital economy.
The Economic Planning Unit of the Prime Minister's Department (EPU) is the principal agency responsible for overseeing the development plans for Malaysia. The EPU is tasked with managing the country's socio-economic development in a strategic and sustainable manner. Its core functions include planning, resource allocation, monitoring and stakeholder facilitation.

Dominant Industries

The primary sectors in Malaysia are manufacturing and services, and the Malaysian Investment Development Authority (MIDA) has identified the following areas to be the dominant industries and sub-sectors:
  • Manufacturing sector:
    • building technology;
    • chemical and advanced materials;
    • electrical and electronics;
    • food technology;
    • textile and apparels;
    • life sciences and medical technology;
    • machinery and metals;
    • paper, printing and publishing;
    • transport technology; and
    • wood-based and furniture.
  • Services sector:
    • business services;
    • education services;
    • green technology;
    • healthcare services;
    • hospitality (hotels and tourism);
    • logistics services;
    • oil and gas;
    • regional establishment; and
    • research and development (R&D).
  • Trade sector. Malaysia is also a major exporter of commodities such as natural rubber and palm oil. In 2020, the Malaysian Department of Statistics recorded total export earnings of MYR980.98 billion accumulated from the following industries:
    • electrical and electronic products;
    • petroleum products;
    • chemicals and chemical products;
    • palm oil;
    • rubber products;
    • optical and scientific;
    • machinery, equipment and parts;
    • metal manufacturers;
    • LNG; and
    • iron and steel products.
  • Agriculture sector. Further, Malaysia also has a wide agriculture sector which contributed to 7.1% (MYR101.5 billion) of its GDP in 2019. Amongst the largest contributories include sectors such as oil palm, livestock, fishing, forestry and logging and rubber.

Population and Language

As of July 2020, the Department of Statistics Malaysia (DOSM) estimates the population of Malaysia to be 32.7 million with an annual growth rate of 0.4% since 2019.
The official language is Bahasa Malaysia. However, a majority of Malaysian citizens are bilingual or even multilingual and within the service sector, the common language tends to be English. Further, given its multi-ethnicity demographic, many Malaysians are also able to speak a variety of Chinese and/ or Indian dialects as well as more colloquial dialects depending on their geographical territory within the country.

Business Culture

In recent years, some companies have adopted no-gift policies in line with anti-corruption policies (see Question 30).
There are varying standard opening hours for business in Malaysia depending on the industry, and these hours can vary due to a variety of factors (for example, public holidays).
In Malaysia there are several annual public holidays, and also certain public holidays that apply to different states.
2. What are the key recent developments affecting doing business in your jurisdiction?

Key Business and Economic Events

Twelfth Malaysia Plan (12MP) (2021 to 2025). The Malaysian Government is currently formulating the 12MP which seeks to develop three main components:
  • Economic empowerment.
  • Environmental sustainability.
  • Social re-engineering.
The Prime Minister announced that several catalysts have been identified to help drive economic growth for the next five years and that industries such as aerospace, advanced electrical and electronics, biomass and smart agriculture have been identified as sources of new growth for Malaysia. It has been reported that the 12MP would be aligned with the various economic recovery and stimulus plans announced by the Malaysian Government to mitigate the economic downturn caused by the onset of the COVID-19 pandemic and that business-friendly investment policies would be introduced to attract foreign direct investments into the country.
Digitalisation of Industries (Industry4WRD). The government introduced Industry4WRD to embrace the fourth industrial revolution in Malaysia. It was aimed at boosting support for the manufacturing and manufacturing-related services during its transition into the fourth industrial age of digitalisation within the period from 2018 to 2025.
This national policy seeks to pave the way for enhanced productivity, job creation and a high-skilled talent pool in the manufacturing sector, and ultimately contribute to the economic prosperity and societal well-being of the nation. In the Malaysian 2020 budget, the government announced:
  • Tax incentives to further promote high-value added activities in the electrical and electronics industry to transition into 5G digital economy.
  • Provisions for the creation of facilities to encourage automation and digitalisation among companies, which include the:
    • Industry4WRD Intervention Fund to financially support Malaysian SMEs in the manufacturing and related services sectors; and
    • Digital Transformation Acceleration Programme, which seeks to assist participating companies to leverage on the opportunities in the digital space.
Financial Sector Blueprint (2011 to 2020) (Blueprint). On 21 December 2011, the Central Bank of Malaysia (BNM) issued the Blueprint). Recognising the increasingly complex linkages, both between the various components of the financial system and the greater international connectivity and regional financial integration, the Blueprint superseded and moved away from the sector-based approach of the previous Financial Sector Masterplan 2001-2010.
The Blueprint charted the future direction of the financial system for the years 2011-2020 and focused on nine areas to further advance the financial sector development in Malaysia. Moving forward, on 31 March 2020, BNM announced an intention to set out its developmental and regulatory priorities for the next five years (2022 to 2026) under a new blueprint. This new blueprint, dubbed Blueprint 3.0, is aimed to be released in early 2022 and will focus on:
  • Enabling technology and data-driven innovation.
  • Enhancing the competitiveness of the financial sector.
  • Expanding access and responsible usage of financial solutions.
  • Ensuring financial intermediation remains effective to support the future needs of the economy.

Political Events

Until 2018, Malaysia was governed by a coalition known as Barisan Nasional (BN). However, following a general election in May 2018, the country saw a radical shift in its political landscape whereby a new coalition known as Pakatan Harapan (PH) gained electoral victory and became the country's new ruling party. However, following a series of events that took place in February 2020, such as political realignments and the breakdown of the PH coalition, a new and unelected ruling coalition known as Perikatan Nasional (PN) under Prime Minister Tan Sri Muhyiddin Yassin came into power.
On 17 August 2021 arising from some events which led to Tan Sri Muhyiddin losing the confidence of the majority of the Members of Parliament, Tan Sri Muhyiddin and the entire Cabinet resigned. In exercise of the constitutional powers of His Majesty the Yang Di Pertuan Agong (King) of Malaysia appointed on 12 August 2021, Datuk Ismail Sabri Yaakob (the former Deputy Prime Minister) as Prime Minister and at the time of writing, remains as such.
The next general election must be held by 16 September 2023.
Emergency Order. On 12 January 2021, the Prime Minister announced that His Majesty the Yang di-Pertuan Agong had exercised his powers under Clause (1) of Article 150 of the federal Constitution to make a Proclamation of Emergency. The proclamation was in effect throughout Malaysia until 1 August 2021. This followed the day after the imposition of stricter movement control measures in the states of Malaysia that were most badly affected by the outbreak of the COVID-19.

COVID-19

In March 2020, the COVID-19 outbreak in Malaysia led the government to impose a nationwide Movement Control Order (MCO) to curb the spread of COVID-19 by restricting the movement of persons, with certain limited exceptions. Since then, there have been a series of variations of the first Movement Control Order (MCO) which are periodically imposed (in different parts of the country) depending on the increase or decrease in the rate of infection in a particular state or region. Following the expiry of the first MCO, there have been a series of orders including the Conditional Movement Control Order (CMCO), Recovery Movement Order (RMCO), Enhanced MCO and the Targeted Enhanced MCO. These orders were made under the Prevention and Control of Infectious Diseases Act 1988 (PCID Act) setting out permitted and prohibited activities and conditions to be complied with to prevent the spread of COVID-19.
On 15 June 2021, the Malaysian Prime Minister unveiled the National Recovery Plan (NRP) which comprises four phases with the first phase imposing the most stringent Standard Operating Procedures (SOPs). At the time of writing various states in Malaysia have since transitioned onto different phases depending on how successfully they have managed to contain the outbreak. For example, Labuan has already transitioned to the fourth phase with all economic sectors there being allowed to operate with 100% workforce subject to the prescribed SOPs whereas some states such as Selangor remains in the first phase.
On 8 August 2021, it was announced that the prohibitions and restrictions under the SOPs of the NRP for individuals who have been fully vaccinated against COVID-19 would be relaxed. This includes the ability to dine-in at restaurants and food premises and the removal of the "ten-kilometre rule" for travel. On 15 August 2021, certain economic activities were allowed to resume operations such as car wash services, electrical and electronic shops and barber shops. Further, the manufacturing, construction, mining, and quarrying industries were allowed to resume operations under the NRP but is contingent on the level of the workforce that has been fully vaccinated.

Legal System

3. What is the general legal system in your jurisdiction?
Malaysia has an adversarial common law legal system based on precedent.
The principal sources of law in Malaysia are statutory enactments and case law. Statutory enactments include the:
  • Federal Constitution.
  • Acts of Parliament.
  • State enactments.
  • Federal and state subsidiary legislation.
The superior courts are the Federal Court, the Court of Appeal and two high courts of co-ordinate jurisdiction and status in Malaysia, namely, the High Court of Malaya and the High Court in Sabah & Sarawak, established under Article 121 of the Federal Constitution. The subordinate courts are the sessions courts and the magistrates courts, which are established by the Subordinate Courts Act 1948.

Foreign Investment

4. Are there any restrictions on foreign investment, ownership or control?
There are generally minimal restrictions on foreign investment in Malaysia. Subject to the qualifications set out below, foreign investors can hold 100% equity in all investments in new projects and invest in expansion and/or diversification projects in existing companies.

Government Authorisations

For every industry there are sector-specific regulations issued by the relevant governmental departments. Some sectoral regulations impose restrictions on the foreign ownership of equities in a company, and some impose prior regulatory approvals requirements before the commencement of business operations.

Restrictions on Foreign Shareholders

Depending on the industry and the entity, there may be some limits on the extent of foreign investment in certain sectors and also provisions requiring a minimum ownership by certain indigenous ethnic groups in Malaysia, known as bumiputera ownership. These limits on equity ownership limits may be imposed as a condition to obtaining licences in the relevant sectors.
As an example, in the oil and gas industry all upstream activities require a licence from PETRONAS, and depending on the specific type of activity, the foreign equity limit ranges between 30% and 100%.
Under the Communications and Multimedia Act, for network facilities licences and other non-class licences, it is stated that the licences are subject to equity conditions.
Other sectors where there are local equity requirements are:
  • Banking and insurance businesses.
  • Educational institutions.
  • Freight forwarding and logistics services.
  • Power and electrical producers.
  • Architectural and engineering services.
Certain sectors such as private employment agencies and security services are required to be 100% locally held.

Restrictions on Acquisition of Shares

The Take-over Code 2016. The Securities Commission (SC) is a statutory body established under the Securities Commission Malaysia Act 1993 (SCA). In exercise of the powers conferred by section 217 of the Capital Markets and Services Act 2007, the Minister of Finance, on the recommendation of the SC, has prescribed a code on take-overs and mergers known as the Malaysian Code on Take-Overs and Mergers 2016 together with Rules on Take-Overs, Mergers and Compulsory Acquisitions (collectively, referred to as the Take-over Code 2016).
The Take-over Code 2016 applies to public companies listed on the stock exchange, an unlisted public company with more than 50 shareholders and net assets of at least MYR15 million or more, and real estate investment trusts or business trusts listed in Malaysia.
Any person who makes a take-over offer or acquires 33% of the voting shares of a company or obtains control in a company must comply with the provisions of the Take-over Code 2016. The Take-over Code 2016 provides that this obligation arises irrespective of how the control or acquisition is effected. This includes by way of a trust scheme, scheme of arrangement, compromise, amalgamation or selective capital reduction and repayment.
If the disposal, acquirer or target in a take-over is listed on the Malaysian Stock Exchange (Bursa Malaysia Securities Berhad) (Bursa), they would each also be subject to the listing requirements issued by Bursa.
The types of offers that could be made are mandatory offers, take-over offers and partial offers.
Distributive Trade Services. Under the Guidelines on Foreign Participation in Distributive Trade Services in Malaysia (DTS Guidelines), all proposals for foreign involvement in distributive trade within the meaning of the DTS Guidelines must obtain the prior approval of the MDTCA, including:
  • Acquisitions of interest.
  • Mergers and/or takeovers by foreign participation.
  • Opening of new branches/outlets/chain stores.
  • Relocation of existing branches/outlets/chain stores.
  • Expansion of existing branches/outlets/chain stores.
  • Buying or taking over of outlets of other operators.
  • Purchase and sale of properties to operate distributive trade activities prior to obtaining the approval/licence from the local authorities and other agencies to operate distributive trade activities.
Distribution of products and services governed by other relevant legislation for specific reasons such as petroleum products, pharmaceutical, medicinal and orthopaedic products, toxic substances and explosives, arms, ammunitions, agricultural raw materials and live animals are subject to the requirements provided for in the sector specific legislation.
5. Are there any restrictions or prohibitions on doing business with certain countries, jurisdictions, entities, organisations or individuals?
There is a general trade embargo in place against Israel.
BNM has also issued a directive placing a general prohibition on any resident or non-resident in Malaysia from:
  • Engaging in any dealing or transaction with Israel, its residents, and any entity directly or indirectly owned or controlled by Israel or its residents; and
  • Engaging in any dealing or transaction involving or using Israeli currency.
In addition, under the Strategic Trade Act 2010, export controls are in place on strategic and technological items relating to arms and materials for the design, development, production and delivery of weapons of mass destruction (WMD). At present, the list of prohibited or restricted user countries (with different levels of restrictions) in this category include:
  • The Democratic People's Republic of Korea.
  • The Islamic Republic of Iran (including the Iranian Revolutionary Guard Corps).
  • The Democratic Republic of Congo.
  • Ivory Coast.
  • Lebanon.
  • Sudan.
  • Libya.
  • Afghanistan.
  • Iraq.
  • Liberia.
  • Rwanda.
  • Somalia.
  • Eritrea.
6. Are there any exchange control or currency regulations or any registration requirements under anti-money laundering laws?
Exchange control is regulated under the Foreign Exchange Administration Rules of BNM. These rules have been progressively liberalised to create a competitive business environment. Currently, the Foreign Exchange Administration Rules provide for the following:
  • Access to domestic financing, which includes the extension of a domestic credit facility by residents to non-resident controlled companies.
  • Settlement for trade in goods and services, which includes:
    • payments for the settlement of trade in goods or services with residents to be undertaken both in foreign currency and MYR; and
    • payments to non-residents for the import of goods and services. However, all export proceeds must be repatriated in full to Malaysia to the resident within six months from the date of export.
  • Investment in Malaysia, which includes:
    • freedom for a non-resident to invest in any form of MYR assets in Malaysia and the freedom to remit out divestment proceeds profits, dividends and any income arising from these investments in Malaysia. However, repatriation must be made in foreign currency;
    • the ability of non-residents to borrow in MYR to finance activities in the real sector in Malaysia, including the purchase of immovable property, except for the purchase of land;
    • the repatriation of a foreign direct investor's investments, including capital, profits, dividends and interest;
    • the flexibility for residents to hedge their foreign currency current account obligations up to their underlying tenure on obtaining approval from Bank Negara Malaysia;
    • the freedom of treasury centres in Malaysia to hedge on behalf of their related entities via a licensed onshore bank;
    • the freedom for non-resident treasury centres outside of Malaysia to hedge on behalf of their related entities in Malaysia and overseas via a licensed onshore bank or appointed overseas office on one-time registration with Bank Negara Malaysia; and
    • the ability of non-residents to hedge on an anticipatory basis via an appointed overseas office for settlement of trade in goods and services.
7. What grants or incentives are available to investors?

Grants

There are many governmental grants afforded to companies, start-ups and SMEs in Malaysia.

Incentives

Under the PENJANA Scheme, there are a number of measures that have been implemented to increase investment activity which positively impact foreign investor.
Initiative No. 26 of PENJANA. This is entitled "Dana PENJANA Nasional" and is an investment fund of MYR1.2 billion available to start-ups and local private sector venture capitalist funds that match institutional private capital investment with selected venture capital and early state tech fund managers.
Initiative No. 34 of PENJANA. This relates to foreign direct investments. Companies that re-locate to Malaysia within one year from the date of approval and invest in Malaysia within three years thereon, will be eligible for:
  • Complete tax exemption for ten to 15 years in the manufacturing sectors with a capital investment ranging between MYR300 million and MYR500 million.
  • 100% investment tax allowance for three years for an existing company in Malaysia relocating overseas facilities into Malaysia with capital investment above MYR300 million.
Initiative No.34 also sets out:
  • A Special Reinvestment Allowance for manufacturing and selected agriculture activity from Year of Assessment (YA) 2020 to YA 2021 only.
  • The enhancement of the Domestic Investment Strategic Fund. This is a grant on a matching and reimbursable basis, to accelerate the shift of Malaysian-owned companies in targeted industries to higher value-added, high-technology, knowledge intensive and innovation-based manufacturing and services industries. Such industries include aerospace, medical devices, pharmaceuticals, advanced electronics, machinery and equipment, research and development, design and development, logistics service providers and integrated green technology projects.
  • An approval system of two working days from the submission of an application for manufacturing licences in non-sensitive industries.
Initiative No. 25 of PENJANA. This is entitled "Spur Set Up of New Businesses" and encourages the establishment of new businesses and transactions such as mergers and acquisitions, with an allocated quantum of MYR300 million. The financial incentives include:
  • Income tax rebate up to MYR20,000 per year for three years of assessment will be granted to SMEs which are established between 1 July 2020 and 31 December 2021.
  • Stamp duty exemption to SMEs on any instrument executed for mergers and acquisitions during the period between 1 July 2020 and 30 June 2021.

Foreign Investors

Direct and indirect tax incentives are available for investment in selected industry sectors, including:
  • Manufacturing.
  • Trading.
  • Biotechnology.
  • Tourism.
  • Agriculture.
  • Education and healthcare.
  • Communications, utilities, transportation and green technology.
  • High technology and multimedia.
  • Electrical and electronic.
  • Halal food production.
  • Service.
  • Waste recycling.
  • Real Estate Investment Trusts (REITs).
  • Research and development.
  • Islamic financing.
  • Property development.
Direct tax incentives come in many forms, including:
  • Income exemptions.
  • Withholding tax exemptions.
  • Extra allowances on capital expenditure incurred.
  • Double deduction or special deduction of expenses.
  • Preferential tax treatments for promoted sectors.
Indirect tax incentives may give exemptions from, or refunds of, import duty and excise duty.
Various tax allowance and tax exemption incentives are also available to investors in promoted areas, and in regional multimedia and development corridors located across the country.
In 2016, the MIDA established the Incentive Co-ordination and Collaboration Office with the main aim of improving the central co-ordination of all incentive offerings. The MIDA has developed an interactive web portal to provide information on incentives (see: https://incentives.mida.gov.my).

Business Vehicles

8. What are the most common forms of business vehicle used in your jurisdiction?

Main Business Vehicles

In Malaysia, business enterprises must take one of the following forms:
  • Sole proprietorship.
  • Partnership.
  • Locally incorporated company.
  • Branch of a foreign company.
Sole Proprietorship. A sole proprietor is personally liable for the debts of the business and must be registered with the Companies Commission of Malaysia (CCM) under the Registration of Businesses Act 1956.
Partnership. Two types of partnership can be established in Malaysia:
  • Limited liability partnership (LLP). An LLP combines the characteristics of a company and a conventional partnership providing the protection of limited liability for its partners and the flexibility of a partnership arrangement for the internal management of its business. An LLP is regulated under the Limited Liability Partnerships Act 2012 and although it must be formed by a minimum number of two persons, there is no limitation to the maximum number of partners. It can be registered with the CCM.
  • Conventional partnership. In the case of conventional partnerships, all partners have unlimited liability, and are therefore jointly and severally liable for all the debts and obligations of the partnership. Partnerships can be formed by two to 20 persons. Formal partnership deeds may be drawn up to govern the rights and obligations of each partner, but this is not obligatory. In the absence of a formal partnership agreement, the provisions of the Partnership Act 1961 will apply.
Locally Incorporated Company. Under the Companies Act 2016 (CA 2016), any person can incorporate a company. There are three types of companies that can be formed, a company limited by shares, a company limited by guarantee and an unlimited company. However, the most popular is a company limited by shares where the personal liability of its member(s) is limited to the amount of shares subscribed to. A company limited by shares may be a private or a public company.
A private company is one which restricts the right of its members to transfer their shares, restricts membership to no more than 50 members and has a share capital. A public company is one that prefers to raise capital from the public and would typically, but not necessarily, seek listing of their shares on the Malaysian stock exchange.
Branch of a Foreign Company. A foreign company can also opt to operate a branch in Malaysia.
The branch must register itself with the CCM first before commencing business or establishing a place of business within Malaysia in accordance with the CA 2016.
A foreign company seeking to establish a branch in Malaysia must appoint a local agent who must be a resident in Malaysia. Such agent will be answerable for what is required to be completed by the foreign company under the CA 2016. They will be personally liable to all penalties imposed on the foreign company for any contravention of the CA 2016, subject to a decision by a Malaysian court that states otherwise.
Typical Foreign Business Ventures. Foreign investors wanting to carry on a business in Malaysia have the following options:
  • Register a branch office if the investor is a foreign company.
  • Incorporate a separate Malaysian company as its subsidiary.
  • Acquire all or a majority of the shares of an existing Malaysian company.
  • Enter into a joint venture with a Malaysian company or individual typically through holding shares in a newly-incorporated joint venture company.

Foreign Companies

The most common forms of business vehicles used by foreign companies in Malaysia are:
  • Incorporation of a new company.
  • Branches.
  • Subsidiaries.
  • Joint ventures with local investors.
The choice of business vehicle depends on the nature of the business and investment made.
9. What are the main formation, registration and reporting requirements for the most common corporate business vehicle used by foreign companies in your jurisdiction?

Registration and Formation

Incorporated Company. With the advent of the CA 2016, a private company can now be incorporated with a single member and a single director, as opposed to the previous requirement of at least two members. A public company can be incorporated with a single member. However, the CA 2016 requires a minimum of two directors for a public company.
A foreign national can form a company as the sole shareholder. However, if they want to be the sole director of the company, the CA 2016 requires a minimum number of directors (one director for a private company) to ordinarily reside in Malaysia with a principal place of residence in Malaysia.
An application for the availability of the company name must be submitted to the CCM together with a CCM fee of MYR50 and (if applicable) a letter of consent from the company/business who owns the trade mark of the name, or who bears the same name.
On approval by the CCM, all documents for incorporation must be lodged with the CCM within one month from the date of approval with the registration fee of MYR1,010.00 for a company limited by shares. The incorporation documents to be lodged are an:
  • Application for registration of a Company including details on the directors, members, registered office and shares of the company.
  • Declaration by a person before appointment as director, or by a promoter before incorporation of corporation.
The subscriber(s) and the first director(s) can (but need not) be the same individual(s).
On being satisfied that the requirements for the incorporation of the company have been complied with, the CCM will issue a notice of registration. The notice of registration is conclusive evidence that the company is duly registered under the Companies Act 2016. However, a company can request the CCM to issue a certificate of incorporation to the company on payment of a fee of MYR20.00.
The incorporation of a local company takes approximately ten working days, if all the documents are in order.
Branch of a Foreign Company. If the investor intends to set up a branch office, an application for the availability of the name must be submitted to the CCM using an application and reservation for availability of name together with a CCM fee of RM50.00 and a copy of the certificate of incorporation or registration of the foreign company (or equivalent).
On approval by the CCM for the use of name, all documents for registration must be lodged with the CCM within one month from the date of approval with the appropriate registration fee based on the amount of the authorised share capital of the foreign company. The incorporation documents to be lodged are:
  • The application for registration of Foreign Company, which includes a list of details required of the foreign company.
  • A statement by the agent in Malaysia confirming their consent for the appointment.
  • The registration fees, based on the company's share capital in foreign currency converted to MYR.
The required supporting documents include:
  • A certified copy of the certificate of incorporation or registration of the foreign company in its place of origin, or a document of similar effect.
  • A certified copy of its charter/statute/memorandum and articles of association, or other instruments constituting or defining its constitution.
  • A memorandum duly executed by the foreign company stating the powers of the local directors, where the foreign company has directors resident in Malaysia who are members of the local board of the directors.
  • A memorandum of appointment for the appointment of the agent in Malaysia, which must be verified by statutory declaration and stamped.
  • A memorandum of appointment, or power of attorney, under the seal of the foreign company, executed so as to be binding on the company, stating the name and address of one or more persons resident in Malaysia (not including a foreign company), authorised to accept on its behalf service of process, and any notices required to be served on the company, following registration by the CCM.
The CCM then issues a notice of registration, which is conclusive evidence that the requirements as to the registration of the foreign branch have been complied with.
Further information on this can be obtained here: www.ssm.gov.my.

Reporting Requirements

Incorporated Company. A company incorporated under the Malaysian CA 2016 must comply with its reporting provisions, including:
  • Providing annual audited financial statements to relevant persons, including members of the company. For public companies, this must be circulated to the relevant persons as well as being presented at its AGM for its members' approval within 18 months from the date of its incorporation and subsequently within six months of its financial year end.
  • Lodging annual returns with the CCM not later than 30 days from the anniversary of its incorporation.
  • Keeping accounting and other records that sufficiently explain the transactions and financial position of the company.
  • Keeping proper books and minutes of all proceedings of general meetings and meetings of all its directors and managers.
  • Lodging the required statutory forms and documents with the CCM (for example, a change of directors, a notice of increase in share capital or a change in the interest of a substantial shareholder).
Branch of a Foreign Company. The reporting provisions under the CA 2016 applicable to a branch office must be complied with, including:
  • Lodging annual returns not later than 30 days from the anniversary of its registration date or within a further period allowed by the Registrar in special circumstances.
  • Lodging its financial statements as required by the law applicable to the company in the place of its incorporation/origin (with a statutory declaration) and an audited statement showing the foreign company assets used in and liabilities arising out of its operations in Malaysia.
  • Keeping proper audited accounts in respect of Malaysian operations.

Share Capital

With the abolishment of the par value regime under the CA 2016, companies can now issue shares at any value depending on current circumstances of the company. There is no requirement for minimum share capital or maximum share capital. However, different specific sectors may have minimum capital requirements issued by the relevant governmental departments for licensing or granting approvals.
A company can also apply to list on the Bursa, in either the Main Market, the ACE Market or the Leading Entrepreneur Accelerator Platform (LEAP) Market.
While there are no specific minimum eligibility requirements for admittance to the ACE Market or LEAP Market, companies seeking to list on the Main Market must satisfy one of the following tests:
  • Profit test. The company must report uninterrupted profit after tax for three to five full financial years, with an aggregate of at least MYR20 million, and profit after tax of at least MYR6 million, for the most recent full financial year.
  • Market capitalisation test. The company's ordinary shares must meet a minimum total market capitalisation of MYR500 million on listing.
  • Infrastructure project corporation test. The company must have secured the right to build and operate an infrastructure project in or outside Malaysia, with project costs of not less than MYR500 million, and the concession or licence for the project having been awarded by a government or a state agency in or outside Malaysia with a remaining concession or licence period of at least 15 years from the date of submission.

Non-Cash Consideration

Shares can be issued for non-cash consideration, provided the company files a return and a copy of the transaction document containing details of the consideration with the CCM.

Rights Attaching to Shares

Restrictions on Rights Attaching to Shares. A private company must restrict the rights of its members to transfer shares.
Preference shares carry no voting rights, under the CA 2016.
Apart from the statutory restriction on the transfer of shares, the CA 2016 does not specify any other form of restrictions or prescribe the extent of scope of the restrictions. Subject to the doctrine of illegality, and the bona fide exercise of powers, the Constitution of a company can be altered or added to at any time by way of a members' special resolution.
Automatic Rights Attaching to Shares. Ordinary shares give holders rights of ownership in the company, such as the rights to:
  • Share in the profits.
  • Vote in general meetings.
  • The distribution of the surplus assets of the company.
  • Dividends authorised by the board.
In the event of liquidation, return to holders of ordinary shares rank after all the other secured and unsecured liabilities and returns to preference shareholders of the company.
10. What is the standard management structure and key liability issues for the most common form of corporate business vehicle used by foreign companies in your jurisdiction?

Management Structure

A company is managed by a board of directors, which is assisted by a management team.

Management Restrictions

Foreign expatriate managers will require work permits to be issued by the Immigration Department of Malaysia before they can work in Malaysia. The issue of work permits may be subject to various qualifications, including:
  • If there is a shortage of suitably trained Malaysian managers.
  • If they can fill key posts that are necessary to protect their own interests as investors.

Directors' and Officers' Liability

Directors and officers are responsible for the overall management of the company. When they exercise their powers, they must act honestly, with diligence, with reasonable skill and in the best interests of the company. Each director/officer has a fiduciary duty to the company and must not allow his or her personal interest to come into conflict with that duty.
When directors/officers exercise their powers, the exercise must be for the proper purpose, and it must be exercised within the conferred discretion. In discharging the duties of their position, a director/officer must act honestly and with utmost good faith for the benefit of the company.
A director/officer is prohibited from gaining any benefit from the corporate assets, opportunities or information that may be obtained by virtue of their position and must perform the duties expected of him or her with a reasonable standard of knowledge, skill and experience. In determining whether the director has sufficiently discharged his/her duties, the actual knowledge, skill and experience that the director has, or holds himself/herself out to have, will be taken into account.

Environment

11. What are the main environmental regulations and considerations that a business must take into account when setting up and doing business in your jurisdiction?
The key legislation that governs environmental matters is the Environmental Quality Act 1974 (EQA 1974) and the regulations made thereunder, which is aimed at preventing, abating, controlling pollution and the enhancing of the environment. The EQA 1974 incorporates provisions in relation to the licensing requirements for the abatement and control of pollution, emissions and waste and assessments of environmental impact when it comes to the undertaking of certain prescribed activities.
There are also environmental, social and governance (ESG) requirements that must be observed by public listed companies in Malaysia, such as the inclusion of sustainability statements in the annual reports of companies that are listed on the main market and ACE Market. This is essentially a narrative statement of the company's management on material, economic, environmental and social risks and opportunity. In their sustainability statement, main market listed issuers are required to include matters on governance structure, scope of the sustainability statement, material sustainability matters and management approach.

Employment

Laws, Contracts and Permits

12. What are the main laws regulating employment relationships?
Employment relationships are regulated by the following legislation:
  • Employment Act 1955 (Employment Act). The Employment Act applies to Malaysian employees and foreign nationals employed in West Malaysia:
    • with income up to and including MYR2,000 a month; or
    • in certain categories of employment, such as manual laborers or their supervisors, persons who maintain or operate mechanically propelled vehicles, domestic servants and persons in certain positions in sea-faring vessels.
Equivalent legislation exists for employees in East Malaysia, although the provisions may differ.
  • Industrial Relations Act 1967 (Industrial Relations Act). The Industrial Relations Act applies to Malaysian and foreign nationals employed in Malaysia and governs:
    • relations between employers and employees (including trade unions); and
    • the prevention and settlement of disputes.
  • Trade Unions Act 1959. This Act applies to both foreign national and Malaysian employees. It regulates the registration and constitution of trade unions and their rights and liabilities.
  • Employees Provident Fund Act 1991 (EPF). The EPF applies to employers and to Malaysian and foreign nationals employed in Malaysia. Employers and most employees must contribute to a provident fund (see Question 19). However, contributions by foreign employees and domestic servants are voluntary. Money can be withdrawn from the fund towards certain stipulated expenses or when the employee reaches 55 years of age.
  • Employees' Social Security Act 1969 (SOCSO). The SOCSO provides social security for both local and foreign employees.
  • National Wages Consultative Council Act 2011 (Minimum Wages Order 2020) (MWO). Both Malaysian and foreign national employees are entitled to the minimum wages specified in the MWO.
  • Minimum Retirement Age Act 2012 (MRA). The MRA applies to both foreign and Malaysian employees and specifies that the current minimum retirement age is 60 years of age.
  • Employment Insurance System Act 2017 (EIS). The EIS came into force in Malaysia on 1 January 2018 and requires contributions to be made by both the employer and employee to provide protection for employees who have lost their jobs for specified reasons.

Foreign Employees

The Employees' Minimum Standards of Housing, Accommodations and Amenities Act 1990 applies in relation to foreign employees. The ACT requires that a minimum standard of housing must be provided to foreign national employees who are hired under a Visit Pass (Temporary Employment).

Employees Working Abroad

There are no laws that specifically apply to employees working abroad.

Mandatory Rules of Law

An employer cannot contract out of their statutory obligations. Regardless of any choice of law clause, in adjudicating an unjust dismissal case, the Industrial Court is likely to refuse to be guided by the laws of another jurisdiction that are less favourable to the employee than the Industrial Relations Act.
13. Is a written contract of employment required?

Main Terms

In respect of employees falling within the Employment Act 1955, employment contracts lasting for more than one month must be in writing. However, failure to provide a written contract does not invalidate the employment relationship or the contractual terms. The Employment Act provides that employment contracts must include a provision for termination.

Implied Terms

Certain terms can be implied by law or by custom. Any condition of service under the Employment Act more favourable to the employee must prevail over that in the employment contract.

Collective Agreements

Where a trade union of workmen has been accorded recognition by an employer or a trade union of employers, they may commence collective bargaining and set out proposals for a collective agreement. A collective agreement must be in writing and signed by the parties to the agreement or by persons authorised.
14. Do foreign employees require work permits and/or residency permits?

Work Permits

Employment Pass. Highly skilled foreign nationals (expatriate) must obtain a valid work pass from the Immigration Department to take up employment in Malaysia. The type of pass required varies depending on the employee and the work they intend to do (for example, either an Employment Pass or a Professional Visit Pass). Expatriates or skilled foreign workers who take up paid employment with a Malaysian employer must obtain an Employment Pass. There are three categories of Employment Passes, depending on salary received by the expatriate and the duration of the employment contract:
  • Category I requires the expatriate to receive a minimum salary of MYR10,000 and allows the employment contract to subsist for up to five years.
  • Category II requires the expatriate to receive a salary of between MYR5,000 and MYR9,999 and allows the employment contract to subsist for up to two years.
  • Category III is applicable to skilled foreign workers (where Categories I and II are applicable to expatriates). The skilled foreign worker must earn a salary of between MYR3,000 and MYR4,999, and the employment contract must be for a duration of 12 months (renewable up to two times).
Since 1 January 2021, companies that intend to hire expatriates are required to advertise job vacancies via the JobsMalaysia Portal for a period of no less than 30 days. Only companies that are unable to find suitable local candidates after the 30-day period may proceed with their application to hire expatriates.
  • Certain types of positions are automatically exempted from the advertising requirement:
  • Important positions (C-Suite and Key posts) and expatriates with key positions in an organisation such as Chief Executive Officer and Chief Information Officer.
  • Expatriates with a minimum monthly income of MYR15,000.
  • Representative office or regional office of overseas organisations/companies in the manufacturing and services sectors established in Malaysia.
  • Investors/shareholders/company owners directly involved in the company's operations. Shareholders must hold at least 30% equity shares and appointed as the company's director and/or hold positions of interest in the company.
  • Corporate transfers/placements/trade agreements.
  • International organisations subject to the International Organisation Act (Privileges and Immunities Act 1992).
  • Athletes or professionals to join any sports organisation or club in Malaysia.
Specialised skills positions (including those with specific and unique skills as well as strategic competencies) and positions which require foreign language skills may be exempted from the advertising requirements on the employer's application for exemption to SOCSO.
Professional Visit Pass. Expatriates who enter Malaysia to take up temporary professional work (such as in relation to an expertise transfer, research, training, volunteering or for student internships must obtain a professional visit pass, which has a maximum duration of 12 months (non-renewable)). Expatriates under a professional visit pass are not considered Malaysian employees.
Visit Pass (Temporary Employment). Unskilled foreign workers from specified source countries are only allowed to work in specified sectors of the economy (manufacturing, construction, plantation, agriculture and services). They must obtain a visit pass (for temporary employment) and an annual levy must be paid in respect of their employment, which varies depending on the sector, of up to MYR1,850.
Employment passes and professional visit passes are generally applied for online on the Expatriate Services Division portal by the Malaysian employer or hosting company and are processed within five days of submission. The visit pass (for temporary employment) requires a lengthy procedure to be complied with before issuance and there is no specific time frame for issuance.

Residency Permits

Foreign nationals who have worked in Malaysia under an employment pass for a minimum of three years can apply for a talent residence pass, which is issued to foreign nationals that are considered to be high-achieving individuals. Preference is given to industries which form part of the national key economic areas outlined by the government, including:
  • Oil, gas and energy.
  • Palm oil and rubber.
  • Financial services.
  • Tourism.
  • Business services.
  • Communications content and infrastructure.
  • Electrical and electronics.
  • Wholesale and retail.
  • Education.
  • Healthcare.
  • Agriculture.
The talent residence pass is not tied to an employer and is valid for ten years. It is applied for online through the MyXPats centre and is processed within five days of submission.

Termination and Redundancy

15. Are employees entitled to management representation and/or to be consulted in relation to corporate transactions (such as changes in control, redundancies and disposals)?
Employees are only entitled to management representation or consultation if that is a term of their contract or a collective agreement.
16. How is the termination of an individual's employment regulated?

Termination

The Industrial Relations Act provides for, among other things, security of employment. An employee can only be dismissed for a just cause or excuse, including:
  • Poor performance.
  • Redundancy (see Question 17).
  • Misconduct.

Fair Dismissal

The burden is on the employer to prove that the dismissal was with just cause or excuse.
Statutory Minimum Notice. Employees who are covered under the Employment Act are entitled to a statutory minimum notice of termination of:
  • Four weeks if employed for less than two years.
  • Six weeks if employed for two years or more but less than five years.
  • Eight weeks if employed for five years or more.
For employees who are not covered under the Employment Act, there is no statutory requirement with regards to the notice period, and the notice would be subject to contract.
Severance Payment. Employees who are covered under the Employment Act are entitled to the following statutory minimum termination benefits which are pro-rated in respect of an incomplete year of service, calculated to the nearest month:
  • Ten days' wages for every year of employment if they have been employed for a period of less than two years.
  • 15 days' wages for every year of employment if they have been employed for a period of two years or more but less than five years.
  • 20 days' wages for every year of employment if they have been employed for a period of 5 years or more.
For employees who are not covered under the Employment Act, there is no statutory requirement with regards to the amount of severance payment required to be given, and the severance payment would be subject to contract. Currently, one month's salary for each year of service is considered fair and reasonable.

Unfair Dismissal

Grounds for Unfair Dismissal. Any employee can only be dismissed with "just cause or excuse". This means that the employer must have proper justification and reasons to terminate the employee. The dismissal must also be procedurally fair. Failure for the employer to show that the dismissal was with just cause or excuse would result in the court finding that the employee was unfairly dismissed.
Remedies. An employee dismissed without just cause or excuse can seek reinstatement and would be awarded either:
  • Reinstatement and backdated pay (the wages that would have been earned had they not been dismissed).
  • Backdated pay and compensation of one month's salary for each year of service, in lieu of reinstatement.
Backdated pay is limited to 24 months' wages. For probationers, backdated pay is limited to 12 months' wages. Where there are post-dismissal earnings, a percentage of those earnings, to be decided by the court, is deducted from the back wages given.

Class of Individuals

  • The Employment Act regulates the following aspects relating to the termination of an employee:
  • Minimum notice period as to termination.
  • Severance payment on termination of contract.
17. Are redundancies and mass termination regulated?

Redundancies and Mass Termination

In respect of employees covered by the Employment Act, redundancies and lay-offs are regulated under the Employment (Termination and Lay-Off Benefits) Regulations 1980.
For employees not covered by the Employment Act, employers are advised to abide by the Code of Conduct for Industrial Harmony. While the Code is not legally binding, it is generally followed as a matter of custom and is persuasive on the Industrial Court.

Procedural Requirements

Redundancy is viewed by the courts as the employer's last resort. The employer must consider any alternatives that may assist the situation, such as a reduction of overhead expenses, working hours, or other solutions, before embarking on redundancy. Selection for redundancy should be in accordance with the following established principles (Code of Conduct for Industrial Harmony):
  • Employees who have reached the age of retirement age must be selected over other employees.
  • Casual workers and fixed term employees must be selected over permanent employees.
  • Foreign workers must be selected over local employees (within the same job scope).
  • The employee with the least service must be the first employee to be identified for selection (known as the last in-first out principle).
Employees who are dismissed on redundancy grounds are entitled to termination notice (as prescribed in their contracts). Employees who are made redundant and are not covered by the Employment Act can be awarded fair severance payment. Whereas severance payment is required by law for employees who fall within the Employment Act (unless specific exceptions apply) and must be no less than the minimum prescribed under the Employment (Termination and Lay-Off Benefits) Regulations 1980.

Tax

Taxes on Employment

18. In what circumstances is an employee taxed in your jurisdiction?

Tax Residence

An individual in Malaysia is chargeable to income tax on gross income in respect of gains or profits from an employment exercised in Malaysia. The rate of tax depends on the individual's residence status, which is determined by the duration of their stay in Malaysia as stipulated under section 7 of the Income Tax Act 1967. Generally, an individual is a tax resident if they reside in Malaysia for more than 182 days in a calendar year.
19. What income tax, social security and other tax or contributions must be paid by the employee and the employer during the employment relationship?

Tax Resident Employees

Tax resident employees must pay:
  • Income tax. This is payable at rates of between 0% and 30% (with effect from the year of assessment 2021) on gross income in respect of gains and profits from an employment exercised in Malaysia (after deducting tax reliefs and tax rebates). Tax is deducted from the employee's salary and remitted to the tax authorities by the employer under the monthly tax deduction (MTD) scheme.
  • Contributions to the employees' provident fund. From 1 January 2021 to 31 December 2021, an employee's contribution to the EPF has been reduced from 11% of gross worldwide income to 9%.
  • Social security contributions. The monthly contributions are capped at MYR19.75, depending on the employee's monthly salary.
Employees (who are not eligible to be covered under the Invalidity Pension Scheme) must also make monthly contributions capped at MYR49.40 under the Employment Insurance System, which aims at offering protection to employees who have experienced loss of employment.

Non-Tax Resident Employees

Non-residents do not qualify for tax relief or tax rebates and must pay tax at 30% on their Malaysian-source income, unless a tax relief is provided under a double tax treaty. For gains and profits from employment exercised in Malaysia, tax is deducted from the employee's salary and remitted to the tax authorities by the employer under the MTD scheme.
Non-tax resident employees who exercise employment in Malaysia for a period(s) which together do not exceed 60 days in a calendar year are exempt from tax. However, the income of a non-resident individual who performs independent services such as consultancy services is not exempted from tax.

Employers

Employers must make:
  • Contributions to the employees' provident fund at:
    • 12% of their employees' gross monthly wages for employees earning above MYR5,000; or
    • 13% of their employees' gross monthly wages for employees earning below MYR5,000 per month.
  • Social security contributions capped at MYR69.05 for the employer per month, depending on the employee's monthly salary.
  • Monthly contributions capped at MYR49.40 under the Employment Insurance System for the employees who are not eligible to be covered under the Invalidity Pension Scheme.

MTD

Under the MTD scheme, the employer must deduct and remit stipulated amounts of tax from the employee's emoluments to the Inland Revenue Board monthly. The amount to be deducted varies depending on multiple factors including, among others, the employee's residence status, marital status, contribution to retirement funds, number of dependents and so on.

Business Vehicles

20. When is a business vehicle subject to tax in your jurisdiction?

Tax Resident Business

A company, LLP or business trust, (collectively a business vehicle) whether resident or not, is assessable on income accrued in or derived from Malaysia. Effective from the year of assessment 2004, income derived from sources outside Malaysia and received in Malaysia by a resident business vehicle is exempted from tax, except for a resident business vehicle carrying on the business of banking, insurance or sea or air transport. A business vehicle is considered a resident in Malaysia if the control and management of its affairs are exercised in Malaysia.

Non-Tax Resident Business

A non-tax resident business is taxed on its income accrued in or derived from Malaysia only. The test of permanent establishment is relevant for the determination of the taxability of the business income in Malaysia if the business originates from a country that has concluded a double tax treaty with Malaysia where the parameters of permanent establishment is set out in the treaty. The Income Tax Act 1967 determines the taxation of businesses from countries not covered by a double taxation treaty, or where the treaty is silent on the treatment of permanent establishment by using the test of place of business.
21. What are the main taxes that potentially apply to a business vehicle subject to tax in your jurisdiction?
The taxation system in Malaysia is territorial in nature. All income accrued in, derived from or received in Malaysia from outside of Malaysia, is liable to income tax. However, foreign sourced income received in Malaysia from outside Malaysia by any person (other than a resident company carrying on banking, insurance, air or sea transportation business that is taxed on world-income basis) is exempted from income tax in Malaysia.
The Malaysian tax regime comprises direct and indirect taxes. The direct taxes are income tax, real property gains tax, petroleum income tax and stamp duty.

Income Tax and Petroleum Tax

Effective from 2016, the corporate tax rate for all companies was reduced from 25% to 24%. Companies with a paid-up capital of MYR2.5 million and below will be charged at a tax rate of 17% for the first MYR6 million of chargeable income and any subsequent chargeable income will be taxed at 24% provided that the company is controlled by (directly or indirectly) another company with a paid-up capital of more than MYR2.5 million and having a gross business income of less than MYR50 million.
A company carrying on petroleum upstream operations is subject to a petroleum income tax of 38%. Petroleum income derived from joint development areas is taxed at 0% for the first eight years of production, followed by 10% for the next seven years, and at 20% for subsequent years of production.

Stamp Duty

Stamp duty is imposed on certain instruments and documents under the Stamp Act 1949 (Stamp Act). The rate of stamp duty depends on the nature of the instrument involved and varies from a fixed charge, ad valorem or a certain percentage of the value of the subject matter of the transaction.

Goods and Service Tax (GST)

Since 1 September 2018, (GST has been replaced with sales and service tax (SST).

Sales Tax

Under the Sales Tax Act 2018 (Sales Tax Act), sales tax is a single stage tax levied on taxable goods manufactured and sold, used or disposed of in Malaysia by a registered manufacturer or imported into Malaysia by any person. A manufacturer is liable to be registered under the Sales Tax Act, if the sales value of taxable goods manufactured exceeds MYR500,000 within 12 months. Sales tax is an ad valorem tax and different rates (between 5% and 10%) apply based on the group of taxable goods. Specific sales tax rates, which differ from sales tax rates on other taxable goods, are applicable on petroleum products.

Service Tax

Under the Service Tax Act 2018 (Service Tax Act), service tax is charged and levied on any taxable services provided in Malaysia by a registered person in carrying on his or her business. A taxable person listed under the Service Tax Regulations 2018 (Service Tax Regulations) providing taxable services listed under the same regulations is liable to register if the value of its taxable services for a period of 12 months exceeds the thresholds (as applicable) stipulated in the Service Tax Regulations. The prevailing service tax rate is 6%. Service tax is also imposed on the taxable services imported into Malaysia by non-service tax registered businesses with effect from 1 January 2019, exemption of service tax is available for intra-group services.

Digital Service Tax

Effective from 1 January 2020, Digital Service Tax (DST) at the rate of 6% is imposed on any foreign service provider who provides any digital service that is delivered or subscribed over the internet or other electronic network and which cannot be obtained without the use of information technology and where the delivery of the service is essentially automated. Under the Service Tax Act and the Service Tax (Digital Services) Regulations 2019, a foreign service provider is liable to register if the total value of digital services exceeds MYR500,000, and is obliged to submit the relevant return and remit the DST collected to the Royal Malaysian Customs Department (RMCD) within the stipulated period.

Excise Duty

Excise duty is levied on certain products manufactured in Malaysia for local consumption and some imported goods. Goods that are subject to excise duty include cigarettes, liquor and motor vehicles. The rates range from 5% to 105%, depending on the category of products.

Capital Gains

Capital gains are not normally subject to tax in Malaysia. Under the Real Property Gains Tax (RPGT) Act 1976, RPGT tax is chargeable on capital gains arising from the disposal of real property and on the disposal of shares in a real property company (RPC). An RPC is a controlled company holding real property, or shares in another RPC, of which the defined value is not less than 75% of the value of the company's total tangible assets. The tax rates are as follows:
  • For disposals within three years:
    • companies: 30%;
    • individuals (citizens and permanent residents): 30%; or
    • individuals (non-citizens): 30%.
  • For disposals in the fourth year:
    • companies: 20%;
    • individuals (citizens and permanent residents): 20%; or
    • individuals (non-citizens): 30%.
  • For disposals in the fifth year:
    • companies: 15%;
    • individuals (citizens and permanent residents): 15%; or
    • individuals (non-citizens): 30%.
  • For disposals in the sixth and subsequent years:
    • companies: 10%;
    • individuals (citizens and permanent residents): 5%; or
    • individuals (non-citizens): 10%.
Individual states retain their powers to impose state tax, although this is uncommon. However, Sarawak and Sabah are imposing state sales tax on certain prescribed goods.

Dividends, Interest and IP Royalties

22. How are the following taxed:
  • Dividends paid to foreign corporate shareholders?
  • Dividends received from foreign companies?
  • Interest paid to foreign corporate shareholders?
  • Intellectual property (IP) royalties paid to foreign corporate shareholders?

Dividends Paid

Malaysia imposes a single tier dividend system whereby income tax payable on the chargeable income of a company is the final tax in Malaysia. Any dividends distributed by the company are exempt in the hands of the shareholders. There is no withholding tax on Malaysian dividends.

Dividends Received

Under the Income Tax Act, dividends received from foreign companies by a Malaysian company are taxable in Malaysia unless specifically exempted from income tax. Currently, such foreign dividends are exempted under schedule 6 of the Income Tax Act.

Interest Paid

Interest paid to a foreign corporate shareholder is subject to a withholding tax of 15%, which can be reduced if one of the following applies:
  • It is varied by the director general.
  • A double tax treaty applies.
  • An exemption applies within Malaysia.

IP Royalties Paid

Royalties paid to foreign corporate shareholders are subject to a withholding tax of 10%, which can be reduced if one of the following applies:
  • It is varied by the director general.
  • A double tax treaty applies.
  • An exemption applies within Malaysia.

Groups, Affiliates and Related Parties

23. Are there any thin capitalisation rules (restrictions on loans from foreign affiliates)?
Thin capitalisation rules were introduced on 1 January 2009. However, their implementation and enforcement were deferred until 31 December 2017. With effect from 1 January 2018, the provision on thin capitalisation rules was abolished and a new method of earning-stripping rules introduced with effect from 1 January 2019 to control excessive deduction on interest expenses between associated persons. Under the earning-stripping rules, the interest deduction on loans between related companies within the same group is limited to a fixed ratio of 20% of a company's earnings before interest, taxes, depreciation, and amortisation (EBITDA) subject to a threshold of MYR500,000. Foreign exchange rules will still be applicable. There is no group ratio rule or carry forward of unused and disallowed interest expense and no grandfathering provisions.
24. Must the profits of a foreign subsidiary be imputed to a parent company that is tax resident in your jurisdiction (controlled foreign company rules)?
There are no controlled foreign company rules in Malaysia.
25. Are there any transfer pricing rules?
Malaysia has transfer pricing rules under the Income Tax Act and Transfer Pricing Rules 2012. The Malaysian tax authorities can disregard or vary any transaction that has the direct or indirect effect of altering the amount of tax payable. Under the Transfer Pricing Rules 2012, there are five prescribed methods in which an arm's length transfer price can be determined. A taxpayer will have to apply the most appropriate method in determining an arm's length transfer price based on the facts and circumstances of each particular transaction. However, these five methods are not exhaustive as the taxpayer can apply to the tax authority for other methods in order to provide the highest degree of comparability between the transactions.

Customs Duties

26. How are imports and exports taxed?
Customs duties (including import duty and export duty) are imposed under the Customs Act 1967. The rates, and any applicable exemptions, are set by subsidiary legislation made under the Act and depend on the type of goods imported or exported. Malaysia has implemented seven bilateral free trade agreements (FTAs) and seven regional FTAs.
Most goods are subjected to import duties ranging from 0% to 60%. Higher rates apply to luxury goods, automobiles, tobacco, alcoholic beverages and processed and high-value food products.

Double Tax Treaties

27. Is there a wide network of double tax treaties?
Malaysia has entered into over 80 double tax treaties, of which 74 are in force, including with China, Japan, the UK, many EU countries and the US (although the US double tax treaty has limited provisions). A full list of the countries that have entered into double taxation agreements with Malaysia can be found on the Inland Revenue Board website (www.hasil.gov.my).

Competition

28. Are restrictive agreements and practices regulated by competition law? Is unilateral (or single-firm) conduct regulated by competition law?

Competition Authority

The relevant competition authority in Malaysia is the Malaysia Competition Commission (MyCC), which has been given wide powers of investigation and enforcement under the Malaysian Competition Commission Act 2010.

Restrictive Agreements and Practices

The Competition Act 2010 came into operation on 1 January 2012 and applies to any commercial activity (carried out by both local and foreign entities) within Malaysia, and outside Malaysia if it has an effect on competition in any market in Malaysia.
The Act prohibits any horizontal or vertical agreement between enterprises, insofar as the agreement has the object or effect of significantly preventing, restricting or distorting competition in any market for goods or services (Chapter 1 Prohibitions). In particular, the Act deems certain specified horizontal agreements (fixing prices, dividing markets, limiting production or supply, or rigging bids) as anti-competitive. Other agreements can infringe the Act if they have the effect of significantly preventing, restricting or distorting competition. The MyCC will not consider the effect of an agreement as significant if either the:
  • Parties to the agreement are competitors in the same relevant market and have a combined market share of 20% or less.
  • Parties to the agreement are not competitors and all of the parties individually have market shares of less than 25% in any relevant market.
An enterprise that is a party to an anti-competitive agreement is potentially liable for the infringement and an associated financial penalty. However, the parties may avoid liability if all of the following apply:
  • The agreement has significant technological, efficiency or social benefits that could not have been provided without the agreement.
  • The detrimental effect of the agreement is not disproportionate to the benefits.
  • The agreement does not eliminate competition completely.
These conditions are also the criteria on which the MyCC determines applications for exemptions to the anti-competitive agreements prohibition.

Unilateral Conduct

The Competition Act 2010 regulates unilateral conduct by enterprises that are in a dominant position in any market for goods or services. Whether an enterprise is dominant in a market depends on whether it possesses such significant power in a market to adjust prices or outputs or trading terms, without effective constraint from competitors or potential competitors.
However, the Act states that the market share of the enterprise is not conclusive as to whether that enterprise occupies a dominant position in that particular market. Conduct that can amount to an abuse includes:
  • Imposing an unfair purchase or selling price or other unfair trading conditions on any supplier or customer.
  • Limiting or controlling production, market outlets or market access, technical or technological development, or investment.
  • Boycotts.
  • Discrimination.
  • Tying and bundling.
  • Predatory behaviour towards competitors.
  • Buying up scarce resources or intermediate goods required by a competitor.
(Section 10(2), Competition Act.)

Other Key Provisions

There are both civil and criminal penalties for violations of the competition laws in Malaysia. The MyCC is empowered by the Competition Act to impose a financial penalty for an infringement of the prohibitions of up to 10% of the worldwide turnover of an enterprise over the period during which the infringement occurred. The Act contains leniency provisions that provide for up to a 100% reduction in applicable fines for enterprises that report to the MyCC for their involvement in agreements that are deemed to be anti-competitive and co-operate with the investigation. The MyCC can also accept voluntary undertakings from parties to cease infringements. A decision by the MyCC is subject to appeal to the Competition Appeal Tribunal, the decision of which is final and binding.
The Competition Act also stipulates that it is an offence to interfere with or obstruct the MyCC's investigation into any suspected infringement of the prohibitions. Offences include:
  • The destruction and non-disclosure of documents and information.
  • Reprisals against whistleblowers.
  • Tipping-off about any impending MyCC raids.
On conviction, a company can be fined up to MYR5 million for its first offence and up to MYR10 million for its second and subsequent offences. The chief executive officers, chief operating officers, directors, officers, managers and secretaries of the convicted company can also be criminally liable and be fined up to MYR2 million and/or imprisoned for up to five years.
The following are excluded from the Act:
  • Activities regulated by the Communications and Multimedia Commission and the Energy Commission.
  • Activities regulated under the Petroleum Development Act 1974 and the Petroleum Regulations 1974 in direct connection with upstream operations consisting of exploring, exploiting, winning and obtaining petroleum, whether onshore or offshore of Malaysia and any commercial aviation activity regulated under the Malaysian Aviation Commission Act 2015.
  • Activities directly or indirectly in the exercise of a government authority.
  • Activities based on the principle of solidarity.
  • Any purchase of goods or services not for the purpose of offering goods and services as part of an economic activity.
29. Are mergers and acquisitions subject to merger control?
Mergers and acquisitions are not subject to merger control under the Competition Act 2010 but based on publicly available information it is likely that the MyCC will be introducing merger control provisions in the future.
Currently, merger controls have been introduced to regulate enterprises carrying on commercial activities relating to aviation services under the Malaysian Aviation Commission (MAVCOM) Act 2015. Parties must notify the MAVCOM if a merger may result in a substantial lessening of competition within any aviation service market.
The MAVCOM is unlikely to investigate a merger situation unless either the:
  • Combined turnover of the merger parties in Malaysia in the financial year preceding the transaction is at least MYR50 million.
  • Combined worldwide turnover of the merger parties in the financial year preceding the transaction of the merger parties is at least MYR500 million.

Anti-Bribery and Corruption

30. Are there any anti-bribery or corruption regulations affecting business in your jurisdiction?
The principal anti-corruption legislation in Malaysia is the Malaysian Anti-Corruption Commission Act of 2009 (MACC Act) which came into force on 1 January 2009. The MACC Act addresses offences such as soliciting/accepting bribes, offering/giving bribes, making a false claim, abuse of position, abetment, as well as criminal conspiracy to commit any of these offences. The MACC Act applies to public bodies and their officers and to the private sector. It also applies to bribery of local or foreign public officials.
On 5 April 2018, the Malaysian Government enacted additional corporate liability provisions on the offering or giving of bribes which has far-reaching implications on commercial organisations as well as on directors/senior management and people having control of such commercial organisations. This provision came into effect on 1 June 2020.
A commercial organisation that is charged with a corporate liability offence can successfully defend the charge if it is able to satisfy the court that it has in place adequate procedures to prevent persons associated with the organisation from undertaking such conduct. As such, the Guidelines on Adequate Procedures was issued to assist commercial organisations. It sets out the five main requirements of the adequate procedures that should be implemented to prevent the occurrence of corrupt practices in relation to business activities.
Bribes or "gratification" cover a wide range of benefits, with regulations and guidelines issued setting out accepted and prohibited conduct in relation to gifts (see below). The guidelines include a monetary limit on the value of gifts and business courtesies that may be provided to public servants. Generally, where gifts, travel, or entertainment exceed the monetary limits, approval from higher ranking officials or the department head is required before public servants can accept gifts or other business courtesies.
The Public Officers (Conduct and Discipline) Regulations 1993, as amended in 2002 specifically set out accepted and prohibited conduct regarding the acceptance of gifts, hospitalities and other courtesies by officers of the public service. The Regulations prohibit an officer of the public service from receiving, directly or indirectly, any gifts from any organisation, body or person(s) if the receipt of such gift is connected to, in any way, the execution of the officer's public duties and/or the type, amount or value of such gift is not commensurate with the overt reason for the gift.
The Guidelines for Giving and Receiving Gifts in the Public Service (No. 3 of 1998) issued by the Public Service Department on 15 August 1998 further describe specific circumstances in which gifts are allowed and in what form, allowable amounts and values of gifts, notification procedures, and, where necessary, the procedure to seek approval to receive gifts or business courtesies.
The Government Guidelines recognise that in certain circumstances it may be difficult, rude or embarrassing for an officer of a public service in the conduct of his/her duties, to refuse a gift. Therefore, the officer concerned can accept, but must report the following:
  • Gifts below MYR100.00.
  • A plaque or pennant, locally produced handicraft or printed promotional material.
  • Perishable items such as fruits, vegetables, refreshments, or flowers.
Where a gift is received outside the scope of the duties of the public officer, the question is whether the "type, amount and value of such gift" is commensurate with the intention under which the gift is made. The prescribed test is based on the value, occasion and purpose of the gift:
  • The gift is deemed not to be commensurate with the intention of the gift if the value exceeds a quarter of monthly emolument or exceeds MYR500, whichever is lower, and must be reported to the department head for approval.
  • The gift is deemed to be commensurate with the intention of the gift and need not be reported if the value is less than a quarter of monthly emolument, or is less than MYR500, whichever is lower.
  • In any event, a gift will be considered as commensurate with the intention of the gift, although in excess of MYR500, if the gift:
    • is a retirement, transfer, engagement or wedding present from colleagues;
    • was given by a spouse, children or other family members;
    • was given by friends and family to celebrate a birthday, engagement, wedding (including for a child) or for a cultural or religious event; or
    • consists of perishable items such as fruits, refreshments, or flowers.
The Government Guidelines also state that, in any event, a gift, even if falling within the exempted provisions, can be considered as unacceptable if it was received with corrupt intent and in bad faith in return for a favour or a forbearance.
Any person who is found guilty of an offence under the MACC Act will, on conviction, be liable for:
  • Imprisonment for a term not exceeding twenty years.
  • A fine of not less than five times the sum or value of the benefit which is the subject matter of the offence where such benefit is capable of being valued or is of a pecuniary nature, or MYR10,000, whichever is higher.
The same penalties apply to those committing a conspiracy or abetment offence.
The penalty for the new corporate liability offence is ten times of value of the gratification or a minimum of MYR1,000,000 and/or imprisonment of up to twenty years.
In the event of a conviction, the court will also order the forfeiture of any property which is proved to be the subject matter of the offence, or to have been used in the commission of the offense.

Intellectual Property

31. What are the main IP rights that are recognised in your jurisdiction?

Patents

Definition and Legal Requirements. A patent is a set of exclusive rights to an invention that arise on registration, granted for a limited time in exchange for full disclosure of the new invention. The owner of a patent has the exclusive right to exploit the patented invention and can transfer, assign or license the patent.
A patentable invention may relate to a product or a process. Under the Patents Act 1983 and Patent Regulations 1986, to qualify for a patent, an invention must:
  • Be new and not previously disclosed anywhere in the world.
  • Involve an inventive step.
  • Be capable of industrial application.
  • Not fall under an excluded category (such as scientific theories and mathematical methods, among others).
Registration. The application for a grant of patent must be filed with the Intellectual Property Corporation of Malaysia (MyIPO). As Malaysia has acceded to the Patent Co-operation Treaty (PCT), which provides a unified procedure for filing patent applications to protect inventions globally. PCT applications can also be filed through MyIPO.
The MyIPO website (www.myipo.gov.my) provides guidance on the application procedure and necessary fees. The related forms are also available on the website.
Enforcement and Remedies. The owner of the patent has the right to institute court proceedings against any person who infringes the patent. The following remedies are available:
  • Damages.
  • An account of profits in lieu of damages.
  • Injunctions.
In the absence of an agreement to the contrary, joint owners can take action separately against infringers.
A licensee can institute proceedings against infringers if the owner of the patent refuses or fails to institute proceedings within three months of a request to do so from the licensee. However, the owner retains the right to join in those proceedings. A licensee may nonetheless be able to procure an injunction without waiting the three-month period if able to prove that immediate action is necessary to avoid substantial damage.
Length of Protection. Patents granted after 1 August 2001 are protected for 20 years from the date of filing an application for registration, provided they are renewed annually by paying a fee.
Patents granted before 1 August 2001 are protected for the longer of either 20 years from the date of filing an application or 15 years from the date the patent is granted.
Patent applications claiming priority on an international filing date, such as under the Paris Convention for the Protection of Industrial Property, are protected for 20 years from the international filing date.

Trade Marks

Definition and Legal Requirements. A trade mark means any sign capable of being represented graphically, and distinguishing goods or services of one undertaking from those of other undertakings. A sign includes any letter, word, name, signature, numeral, device, brand, heading, label, ticket, shape of goods or their packaging, colour, sound, scent, hologram, positioning, sequence of motion or any combination thereof.
To register a trade mark under the Trade marks Act 2019, the trade mark must be a sign that is:
  • Capable of being represented graphically.
  • Distinctive and capable of distinguishing the particular goods and services from others.
  • Not consist exclusively of signs or indications which may serve, in trade, to designate the kind, quality, quantity, intended purpose, value, geographical origin, other characteristics of goods or services or the time of production of goods or of rendering of services.
Trade marks cannot be registered if they:
  • Are illegal.
  • Contain scandalous or offensive matter.
  • Are prejudicial to national interest and security.
  • Are likely to deceive or cause confusion to the public.
  • Consist exclusively of the name of a country or contains or consists of recognised geographical indications.
  • Are contrary to public interest or morality.
  • Contain or consist of a country, national emblem, emblem, insignia or royal arms (unless authorised).
  • Contain or consist of a word which is commonly used as or is the accepted name of any single chemical element or single chemical compound as distinguished from a mixture, or which is declared by the World Health Organisation as an international non-proprietary name or which is deceptively similar to such name.
Protection. Applications for registration of a trade mark must be made to MyIPO. The MyIPO website provides some general guidance on the application procedure for registration of a trade mark. The related fees and forms are also available on the website. As Malaysia has acceded to the Madrid Protocol, any applicants or registered proprietors of trade marks in Malaysia may begin using the system to get protection abroad by filing one international application through MyIPO.
While only a proprietor of a registered trade mark can claim for infringement of its trade mark under the Trade marks Act 2019, unregistered trade mark proprietors are protected by the common law tort of passing off.
Enforcement and Remedies. A registered proprietor of a trade mark can institute court proceedings to claim for infringement of a trade mark. Subject to any agreement to the contrary, a licensee can institute proceedings for trade mark infringement if the registered proprietor refuses or fails to institute proceedings within two months of being called on to do so. In such a situation, without leave of the court, the licensee cannot proceed with the action unless the registered proprietor is either joined as a claimant or added as a defendant. An exclusive licensee must, subject to the provisions of the licence be entitled to bring infringement proceedings against any other person other than the registered proprietor, in their own name.
If an unconnected trader uses a registered trade mark to deceive or confuse the public into believing that its goods are the trade mark proprietor's goods, resulting in damage to the trade mark proprietor, the proprietor has the right to claim for passing off. Both registered and unregistered trade mark proprietors can claim for passing off.
In enforcing trade mark rights, the following remedies can be sought:
  • Damages.
  • An account of profits in lieu of damages.
  • Injunctions.
  • Additional Damages.
Length of Protection and Renewability. Protection lasts for ten years from the date of registration. This can be extended indefinitely for additional ten-year periods on subsequent payments of the renewal fees.

Registered Designs

Definition and Legal Requirements. An industrial design consists of aesthetic features applied to an article, giving an attractive quality to the goods. A registered industrial design gives the registered proprietor exclusive rights to:
  • Make, import, sell and use for the purposes of any trade or business any article to which the registered industrial design has been applied.
  • Assign, transfer or license the rights of the registered design.
  • Prevent third parties from applying or fraudulently imitating the design in relation to any article without permission.
Under the Industrial Designs Act 1996, to qualify for registration, an industrial design must:
  • Be new and not previously disclosed to the public in Malaysia or elsewhere.
  • Have features of a shape, configuration, pattern or ornamentation.
  • Be applied to an article by an industrial process.
  • Be appealing to the eye.
A design cannot be registered if it is:
  • Dictated solely by the function that the finished article must perform.
  • Dependent on the appearance of another article of which the finished article is intended to form an integral part.
  • Different only in immaterial details or in features commonly used in the relevant trade from an industrial design previously disclosed to the public and/or registered.
Registration. Applications to register an industrial design must be made to MyIPO. The MyIPO website provides general guidance on the registration procedure, related fees and forms.
Enforcement and Remedies. The registered design holder can institute civil proceedings for infringement of its registered design. Proceedings must be brought within five years of an act of infringement.
An assignee, licensee or beneficiary can institute proceedings against infringers if the registered owner refuses or fails to institute proceedings within three months of a request to do so, without prejudice to the registered owner's right to join in such proceedings.
Remedies include:
  • Damages.
  • An account of profits in lieu of damages.
  • Injunctions.
The court may decline to award damages or an account of profits if the defendant was not aware that the industrial design was registered at the time of the infringement, and can show that they had taken all reasonable steps to ascertain whether the industrial design had been registered.
Length of Protection and Renewability. Protection lasts for five years from the date of filing an application for registration. Under amendments to the Industrial Designs Act 1996 that came into effect on 1 July 2013, this period of protection can be extended for four further periods of five years each.

Unregistered Designs

Definition and Legal requirements. Malaysia does not provide any specific rights for unregistered designs. However, designs derived from artistic works and articles that are made by industrial processes or means are protected under section 13B of the Copyright Act 1987.
Enforcement and Remedies. The enforcement and remedies are the same as for copyright under the Copyright Act 1987 (see below, Copyright).
Length of Protection. Where section 13B of the Copyright Act 1987 is applicable, the protection of copyright for such designs is 25 years from when the articles are first marketed.

Copyright

Definition and Legal Requirements. Copyright arises automatically on creation of a work capable of being copyrighted. The following original works qualify for copyright protection:
  • Literary works.
  • Musical works.
  • Artistic works (including architecture).
  • Published editions.
  • Films.
  • Sound recordings.
  • Broadcasts.
  • Performances.
Other derivative works of original works such as translations, adaptations and arrangements are also eligible for copyright.
Copyright affords the copyright owner the exclusive right to control the reproduction, the communication to the public, the performance, showing or playing to the public, the distribution of copies to the public and/or the commercial rental to the public of the copyrighted work in Malaysia. Copyright initially vests in the author of the work, although the copyright is deemed to be transferred to a person who commissioned the work or the author's employer if made in the course of employment.
Copyright protection arises automatically on creation of the work. Malaysia is party to the Berne Convention for the Protection of Literary and Artistic Works 1886, giving citizens of participating countries the same rights in all relevant countries.
Since 1 March 2012, amendments to the Copyright Act 1987 have provided for a new voluntary notification of copyright system. Copyright holders can elect to register their works with MyIPO. While not currently available, eventually the public will be allowed to perform searches and examination of the copyright register.
Enforcement and Remedies. The owner of the copyrighted work can institute civil proceedings against copyright infringers. An exclusive licensee generally has the same rights of action and is entitled to remedies as if the licence had been an assignment (except against the copyright owner).
The author of a copyrighted work (who is not necessarily the copyright owner) also has moral rights such as the right to prevent changes to the work that would adversely affect the author's honour or reputation, and the right to be identified as the author of the work.
Performers of live performances are also afforded certain performer's rights, which include the exclusive right to control the communication to the public of a performance, or a video recording of the performance, subject to exceptions such for as a sound recording of a performance made solely for the purpose of private and domestic use.
In a claim for copyright infringement, the court can make orders for:
  • Damages.
  • An account of profits in lieu of damages.
  • Statutory damages of a maximum of MYR500,000 as an alternative to damages or an account of profits.
  • Injunctions.
Length of Protection and Renewability. Protection for literary, musical or artistic works lasts for the life of the author plus 50 years. Protection for published editions, films, sound recordings, broadcasts and performances last for 50 years from the beginning of the calendar year after which the work was first published or performed.

Other

Other IP protection is given to:
  • Utility innovations under the Patent Act 1983. To qualify for a certificate of utility innovation, an invention requires the same elements as for a patent, but may lack an inventive step. An owner of a utility innovation has the same rights as a patent owner and is protected for an initial term of ten years, which can be renewed for two additional periods of five years.
  • Geographical indications in the Geographical Indications Act 2000.
  • The layout of integrated circuits in the Layout Designs of Integrated Circuits Act 2000.
  • Plant variety in the Protection of New Plant Varieties Act 2004, administered by the Department of Agriculture.

Marketing Agreements

32. Are marketing agreements regulated?
There is no general legislation regulating marketing agreements. Applicable requirements will depend on each specific arrangement (agency, distribution and franchising) and whether the product is a regulated product. General competition law considerations will be applicable for exclusivity clauses (see Question 28).

Agency

There is no specific legislation regulating agency agreements.
The key legislation that governs environmental matters is the Environmental Quality Act 1974 (EQA 1974) and the regulations made thereunder, which is aimed at preventing, abating, controlling pollution and the enhancing of the environment. The EQA 1974 incorporates provisions in relation to the licensing requirements for the abatement and control of pollution, emissions and waste and assessments of environmental impact when it comes to the undertaking of certain prescribed activities.
There are also environmental, social and governance (ESG) requirements that must be observed by public listed companies in Malaysia, such as the inclusion of sustainability statements in the annual reports of companies that are listed on the main market and ACE Market. This is essentially a narrative statement of the company's management on material, economic, environmental and social risks and opportunity. In their sustainability statement, main market listed issuers are required to include matters on governance structure, scope of the sustainability statement, material sustainability matters and management approach.

Distribution

Distribution agreements may be regulated if they relate to regulated products, including (but not limited to) the following:
  • Pharmaceuticals.
  • Food.
  • Cigarettes.
  • Alcohol.
Regulations and requirements may be imposed by laws relating specifically to the goods concerned.

Franchising

A franchise must be registered under the Franchise Act 1998. Among others, the Franchise Act 1998 regulates:
  • The establishment of a franchise.
  • The conduct of franchising parties.
  • Requirements of a franchise agreement
  • Government supervision of franchises throughout the duration of a franchise agreement.

E-Commerce

33. Are there any laws regulating e-commerce?
There is no comprehensive legislation governing e-commerce in general. Specific areas of e-commerce are governed by the:
  • Digital Signatures Act 1997.
  • Payment Systems Act 2003.
  • Guidelines issued by the Central Bank of Malaysia.
34. Are online platforms regulated in relation to their use for marketing/sales purposes?
The Consumer Protection (Electronic Trade Transactions) Regulations 2012 sets out regulations relating to the:
  • Disclosure of information.
  • Rectification of errors.
  • Maintenance of records of online marketplace operator(s) and any person operating a business for the purpose of supply of goods or services through a website or in an online marketplace.

Advertising

35. How is advertising regulated in your jurisdiction?

Digital Advertising

In addition to the Advertising Code, there is also the Malaysian Communications and Multimedia Content Code (Content Code) drawn up by the Communications and Multimedia Content Forum (CMCF). The Content Code sets out the guidelines and procedures for good practice and standards of content disseminated to audiences by service providers in the communications and multimedia industry. The Content Code applies to all content made available in the content industry in the networked medium as defined in the Content Code and under the Act, including advertisements conveyed by or through any signage, image or sound disseminated through electronic media. The provisions in the Content Code therefore apply to advertising that is communicated by way of broadcast or any electronic medium.

Direct Marketing

There are no specific statutes relating to advertising. However, print advertisements (such as advertising in leaflets, circulars, posters, billboards, cinemas, advertising claims on packs, labels and point of sale material) in Malaysia are regulated under the Malaysian Code of Advertising Practice (Advertising Code). The Advertising Code has been drawn up by organisations representing advertisers, advertising agencies and the media, and is administered by the Advertising Standards Authority of Malaysia (ASA).
Compliance with the Advertising Code is voluntary. However, while the Advertising Code does not have the force of law, breaching its provisions can attract sanctions and/or other practical/administrative consequences such as the withholding of advertising space or time by media owners and/or adverse publicity (for example, publishing details of the outcome of investigations/disputes).
36. How are sales promotions regulated in your jurisdiction?
The Trade Descriptions (Cheap Sale Price) Regulations 1997 requires a written notice to be served on the controller, deputy controller or assistant controller (appointed under the Trade Descriptions Act 2011) for any sale or offer for sale of goods at a cheap sale price/discount/best buy/best price/cheaper price or any expression which indicates that the price of the goods offered is less than the price at which the goods or goods of the same description were previously supplied or offered to be supplied.
Sales promotions which involve prize draws and competitions must take note of the Common Gaming Houses Act 1953. The definition of "gaming" includes the playing of any game of chance or of mixed chance and skill for money or money's worth. If the sales promotions involving free prize draws and competitions fall within that definition, they will be subject to gaming laws and regulations.

Data Protection

37. Are there specific data protection laws? If not, are there laws providing equivalent protection?

Data Protection Laws

The Malaysian Personal Data Protection Act 2010 (PDPA) came into operation on 15 November 2013.
The purpose of the PDPA is to regulate the processing of personal data, including sensitive personal data, by providing safeguards to protect the interests of data subjects. The Minister can, on the recommendation of the Commissioner, by order published in the Gazette, specify a class of data users who would be required to register themselves with the Commissioner under the PDPA.
Information relating to customers of banking and financial institutions is also protected under the Financial Services Act 2012.

Consumer Privacy Laws

The PDPA equally applies to consumer data, there is no distinction between data protection and consumer privacy laws. There is no explicit right to privacy in Malaysia, except for very limited cases relating to morality and modesty of women.

Product Liability

38. How is product liability and product safety regulated?
Product liability is governed by the Consumer Protection Act 1999, which provides that the producer or importer of a product is liable for any damage caused wholly or partly by a defect in the product. This is the same as the common law position on manufacturer's liability.

Regulatory Authorities

39. What are some of the key regulatory authorities relevant to doing business in your jurisdiction?

Competition

Main Activities. The Malaysia Competition Commission (MyCC) was established on 1 April 2011 with the purpose of enforcing the Competition Act 2010 (CA 2010). The Competition Commission safeguards the process of free and fair competition in commercial markets for the benefit of consumer welfare, efficiency of enterprises and the development of the economy as a whole.

Environment

Main Activities. The Malaysian Department of Environment (DOE) is responsible for ensuring sustainable development and operates at the federal and state level. The DOE is tasked with issuing licences for emissions or deposits into the environment of pollutants and notices or enforcement actions for non-compliance with the terms of such licences or for contravention against any applicable laws.

Financial Services

Main Activities. The Central Bank of Malaysia (BNM) is a statutory body governed by the Central Bank of Malaysia Act 2009. Its role including promoting monetary and financial stability by providing a conducive environment for the sustainable growth of the Malaysian economy. In Malaysia, the BNM is the regulator for the financial services and the insurance industry.

Capital Markets

Main Activities. The Securities Commission Malaysia (SC) was established on 1 March 1993 under the Securities Commission Act 1993 (SCA). It is a self-funded statutory body that is responsible for regulating and developing the capital market in Malaysia. Some of its powers include rule-making, enforcing regulations pertaining to the capital market, ensuring sustainable market growth and development, supervising capital market activities and market institutions including the exchanges, clearing houses and registered market operators, and regulating all entities and persons licensed under the Capital Markets and Services Act 2007.

Communications and Multimedia

Main Activities. The Malaysian Communication and Multimedia Commission (MCMC) is the regulatory body set up under the Malaysian Communications and Multimedia Commission Act (1998). The aim of the MCMC is to regulate the communications and multimedia industry in Malaysia. This includes the administration of access to communications and multimedia services, ensuring transparency in the regulatory process and facilitating fair competition and efficiency in the industry. It is also the licencing authority for network facilities and services providers and application and content application services providers.

Other Considerations

40. Is there anything else that is important relating to doing business in your jurisdiction?
There is nothing else that is important relating to doing business in Malaysia.

Contributor Profiles

Janet Looi, Partner

Skrine

T +60 320 813 999 ext. 812
F +60 320 943 211
E [email protected]
W www.skrine.com
Professional Qualifications. Malaysia, 1986
Areas of Practice. Corporate/M&A; competition law; corporate restructuring; environmental law; foreign investment; health care; joint ventures; privatisation.

Lim Koon Huan, Partner

Skrine

T +60 320 813 999 ext. 830
F +60 320 943 211
E [email protected]
W www.skrine.com
Professional Qualifications. Malaysia, 1995
Areas of Practice. Dispute resolution; trade remedies; international law; competition; arbitration and alternative dispute resolution; banking and finance; corporate and commercial disputes; directors' and officers' liability; partnerships; securities; insolvency.

Selvamalar Alagaratnam, Partner

Skrine

T +60 320 813 999 ext. 836
F +60 320 943 211
E [email protected]
W www.skrine.com
Professional Qualifications. Malaysia, 1994
Areas of Practice. Industrial relations; employment; medical negligence; professional indemnity insurance.

Preetha Pillai, Partner

Skrine

T +60 320 813 999 ext. 849
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E [email protected]
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Professional Qualifications. Malaysia, 1998
Areas of Practice. Tax; fraud and asset recovery; tax litigation; audits and investigations; international arbitration; administrative law.

Kuek Pei Yee, Partner

Skrine

T +60 320 813 999 ext. 853/708
F +60 320 943 211
E [email protected]
W www.skrine.com
Professional Qualifications. Malaysia, 2000; Australia, 1999
Areas of Practice. Patents advisory and disputes; trade marks advisory and disputes; industrial designs advisory and disputes; copyright advisory and disputes; franchising and licensing; IP due diligence; trade secrets and confidential information; technology transfer.

Tan Shi Wen, Partner

Skrine

T +60 320 813 999 ext. 864
F +60 320 943 211
E [email protected]
W www.skrine.com
Professional Qualifications. Malaysia, 2011
Areas of Practice. Competition law; merger & acquisitions; oil and gas; foreign investments; joint ventures; shipping; ship financing; licensing; healthcare.